In accordance with Carleton College policy, volunteers may receive gift credit and/or reimbursement of expenses incurred while conducting College business. Donated expenses will be treated as unrestricted gifts to the Alumni Annual Fund.

Volunteers are strongly encouraged to contribute their expenses. However, the College does not wish to limit the participation of any volunteer because of financial restrictions. Alumni engagement is important to the College. Our goal is to ensure that all volunteers can participate in CAVE, not necessarily to cover all the costs associated with attendance. Please note that you will need to pay up front for your travel expenses associated with CAVE.

You can donate or be reimbursed for the following expenses:

• Air Travel: The cost of your three-week advance-purchase round-trip coach airfare.
• Transportation between the Minneapolis/St. Paul airport and campus: Round-trip cost of transportation up to $90. (See the FAQs for more information on ground transportation.)
• Car Travel: Mileage between your home and campus at 14 cents per mile, or the cost of a three-week advance-purchase round-trip coach airfare, whichever is less.

Food and lodging are not reimbursable as the College is providing meals and on-campus housing for all volunteers. Commonly incurred expenses such as airport parking at your home location, meals other than those provided, other travel expenses, tips, and miscellaneous items are your responsibility. You may be able to deduct those associated expenses on your taxes.

The College’s Business Office requires receipts for all expenses.

Carleton College Alumni Annual Fund
205 East Second Street
Northfield, MN 55057

We would appreciate receiving your statement within 30 days if possible.

Please contact the Alumni Annual Fund at 800-745-2275 or mailto:aaf@acs.carleton.edu or the Alumni Affairs Office at 800-729-2586 or mailto:alumni-office@acs.carleton.edu with any questions regarding this policy.