ITS provides several automatic and semi-automated course-related tools that faculty can choose to use. This page provides a general overview and links to more detailed information.
With most of the tools we provide, courses are identified by a code based on the registrar's naming convention.
dept +course number+section number+term
ie: posc110-00-f04 or econ395-11-f04 or soan114-02-f04
Courses are no longer cross listed so there is really only one course code for each class.
If you have any trouble figuring out which tool or set of tools to use for your classes, talk to a Technologist, and we can help you sort out the best options for your situation.
Moodle is an online Course Management System which combines the various aspects of Course folders and mailing lists, allowing faculty to post their assignments and syllabi, create interactive assignments like quizzes and wikis, post links to readings, create discussion fora, and have students digitally turn in their assignments on Moodle.
If you want to learn more about Moodle, contact an Academic Technologist or visit our site of Moodle instructions. We also have a Moodle Museum, where you can look at some of the pages our faculty have created for their courses.
(for PC users, this is your "K" drive)
Course folders are stored on the network and can be accessed by any member of your course, from on campus or off campus. The advantage Course folders (often just called "Courses") has over many other tools is the large amount of space these folders have for files. Moodle has a limit on the size of files you can upload to your course page, but Courses has much more space, and doesn't care how big a particular file is of what kind of file it is.
You can use Courses and Moodle in tandem by putting large files into Courses and linking to them from Moodle (ask your Technologist how to use the Webpub in Courses to do this).
The address for all course folders follows the same convention;
ie: Courses K:\posc110-00-f05
These folders are automatically generated based on course enrollments. Each night, after the registrar processes the drop/add forms for the day, student accounts will be automatically dropped or added to your course folder. If they are added, they'll receive a Student Work folder. If they are dropped, they simply lose access to the shared course folders. Their personal Student Work folder will remain behind in case there is material there that needs to be retrieved. Please feel free to contact your Technologist to delete it if you'd like.
- Tip: If you do use the student hand-in folder, and you are interested in staying paper-free, you can add comments directly to the paper in Word or Preview without modifying what they have written.
- Tip: Use the Instructor Work folder to "stage" content for class presentations or future assignments. Students can not see the Instructor Work folder.
- Tip: If you're interested in learning more nuances of folder management for classes, just contact your Technologist!
These folders are removed from the Course folder (and from your access) after the 2nd week of the next term.
The address for all course mailing lists follow the same convention;
Course folders are automatically generated based on course enrollments. Each night, after the registrar processes the drop/adds, student usernames will be automatically dropped or added to your course mailing list. (Auditors & TAs must be added manually.)
- Tip: If you wish to add or remove a person from your course folder before the registrar has processed all the paperwork, you may do so by going to the mailing list service and manually managing the list. It can be messy, don't hesitate to contact an AT for assistance.
Mailing list membership is mandatory. You can remind students that they must use their Carleton email to receive messages you send to your course mailing list.
Note: Some students prefer to forward their Carleton email to a Gmail or another email address. You can remind students that if their non-Carleton email account rejects Carleton mail, they will STILL BE RESPONSIBLE for knowing what was in the message.. even if they didn't get it because they didn't read it directly through their Carleton address. We recommend against forwarding email to another address.
- Tip: add list addresses to your addressbook for easy access!
- Tip: use a list and have late adds read the list archive to catch up on class announcements. To do this, they must log in to Sympa, our mailing list server. (A similar feature is available through the Moodle News Forum.
- Tip: Your Technologist can help you save the archive of the mailing list at the end of the term. Put it into the Instructor Work folder (see Course Folders above) & then archive the whole thing for future reference.
If you log in to the The Hub you can call up your course roster and then get a page with all of your students' ID photos. (This is also where you can get a downloadable copy of your class roster - a good way to get a gradebook started if you use a spreadsheet tool for your grade book.)
If you have trouble printing the page, note that there's a "Printable Version" link at the bottom of the whole page.
Having trouble logging in to this service? Call the Helpdesk at x5999 for help getting the Hub to work!