Moving Expense Reimbursement
MOVING EXPENSE REIMBURSEMENT
Individual’s who have been pre-authorized to receive a moving expense should refer to
the Moving Expense Reimbursement Policy for details on their move. Moving expense reimbursement forms must be signed by Human Resources for non-faculty or the Dean of the College for faculty personnel. Itemized original invoices are required for reimbursement. Contact information on moving contractors can be found on our consortium's websites:
- E&I (Educational & Institution Cooperative) http://www.eandi.org
- ACTC (Associated Colleges of the Twin Cities) http://www.actc-mn.org
- Provista http://www.provistaco.com
Carleton College’s Policy for Moving Expense Reimbursement
Carleton College follows the IRS regulations for reimbursing moving expenses. Carleton College requires original receipts for the amount to be reimbursed.
Reimbursement Moving Expenses
Distance Test
Your new main job location is at least 50 miles farther from your former home than your old main job location was from your former home. (For example, if your old job was 3 miles from your former home, your new job must be at least 53 miles from that former home.)
Time Test
If you are an employee, you must work full time for at least 39 weeks during the first 12 months after you arrive in the general area of your new job location. Count only your full-time work as an employee.
Moving household & personal effects
You may deduct cost of packing, crating, and transporting your household goods and personal effects and those of the members of your household. You can include the cost of storing and insuring household goods and personal effects within any period of 30 consecutive days after the day your things are moved from your former home and before they are delivered to your new home.
Traveling expenses
Not meals; shortest, most direct route available by conventional transportation
Travel by car
- Use actual expense (such as gas and oil for your car) if you keep an accurate record of each expense
- Or $.23/mile for 2012 (attach mileage log or MapQuest type documentation), parking fees, toll, and lodging
Non-Reimbursable Moving Expenses
Carleton College cannot reimburse for the following items as non-taxable moving expenses:
- Pre-move househunting expenses
- Temporary living expenses
- Meal expenses
- Any part of general repairs, general maintenance, insurance, or depreciation for your car
- Expenses of buying or selling a home
- Expenses of getting or breaking a lease
- Security deposits (including any given up due to the move)
- Home improvements to help sell your home
- Loss on the sale of your home
- Mortgage penalties
- Losses from disposing of memberships in clubs
- Any part of the purchase price of your new home
- Real estate taxes
- Car tags
- Driver’s license
- Refitting carpets and draperies
- Storage charges except those incurred in-transit and for foreign moves.
For more information on Moving Expenses, look on the Web site