In a continuing effort to pursue “green” initiatives at Carleton, all faculty, staff and students will receive Accounts Payable payments through a Direct Deposit (ACH). Outside vendors can also elect to receive their payments electronically. See below for instructions on viewing and maintaining bank account information for direct deposit.

Students

All students are required to provide a US Bank Account to the Carleton Accounts Payable Office for direct deposit. This bank information will be used for all student refunds and other distributions that may occur during the academic year. It is a separate sign-up process from the Payroll bank account direct deposit, but the same bank account information can be used for both. Providing this information will allow students to receive payment quickly and eliminates the need for a paper check.

Students can enter and maintain their Expense Reimbursement bank information in Workday.  To authorize direct deposit information, log on to Workday, navigate to your Profile in the upper right-hand corner, and click on View Profile. Click on Pay in the blue sidebar and select the Payment Elections tab. Edit or Add your bank account information for Expense Reimbursement carefully and click “OK.” The Expense Reimbursement Bank Account Information entered can be viewed and changed at any time.

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Employees

All new employees are required to complete the direct deposit authorization form upon being hired. This form is included with the New Hire paperwork that is submitted to the Human Resources department. This bank information will be used for all payment distributions that may occur throughout the year. Employees can view and maintain their bank information in Workday. To authorize direct deposit information, log on to Workday, navigate to your Profile in the upper right-hand corner, and click on View Profile. Click on Pay in the blue sidebar and select the Payment Elections tab. Edit or Add your bank account information for Expense Reimbursement carefully and click “OK.”

Outside Vendors

In an effort to submit timely payments and streamline payment processing at Carleton College, we provide the ability for outside vendors to receive invoice payments via a Direct Deposit (ACH) transaction. We encourage vendors to enroll by completing the Vendor Electronic Authorization Form (along with a voided check) and return it to the Carleton College Business Office via our secure portal.