ACH Direct Deposit

In a continuing effort to pursue “green” initiatives at Carleton, all faculty, staff and students will receive Accounts Payable payments through a Direct Deposit (ACH). Outside vendors can also elect to receive their payments electronically. See below for instructions on viewing and maintaining bank account information for direct deposit.

STUDENTS
All students are required to provide a US Bank Account to the Carleton Accounts Payable Office for direct deposit. This bank information will be used for all student refunds and other distributions that may occur during the academic year. It is a separate sign-up process from the Payroll bank account direct deposit, but the same bank account information can be used for both. Providing this information will allow students to receive payment quickly and eliminates the need for a paper check.

Students can enter and maintain their bank information on THE HUB, Carleton's secure internet portal.  To authorize direct deposit information, log on to THE HUB , select "Reimbursement Bank Account (non-payroll)." To protect your information, you will be asked to enter the last 4 digits of your social security number and your birthdate. If you do not have a social security number, leave this field blank and enter your birthdate for validation.  After this verification you can enter the bank routing number and bank account number. The Reimbursement Bank Account Information entered can be viewed and changed on this online form at any time.

For questions contact:
Melissa Smith mesmith@carleton.edu x7664
Kara Lloyd klloyd@carleton.edu x5934

EMPLOYEES
All new employees are required to complete the direct deposit authorization form upon being hired. This form is included with the New Hire paperwork that is submitted to the Human Resources department. This bank information will be used for all payment distributions that may occur throughout the year. Employees can view and maintain their bank information on THE HUB, Carleton's secure internet portal, by selecting “Reimbursement Bank Account (non-payroll)” from the Employee’s Menu. To protect your information, you will be asked to enter the last 4 digits of your social security number and your birthdate.

OUTSIDE VENDORS
In an effort to submit timely payments and streamline payment processing at Carleton College, we provide the ability for outside vendors to receive invoice payments via a Direct Deposit (ACH) transaction. We encourage vendors to enroll by completing the ACH Form (along with a voided check) and return it to the Carleton College Business Office.

Carleton College
Attn: Accounts Payable
One North College Street
Northfield, MN 55057