Authorization for Purchase Orders
Authorization of Operating Budget Purchase Orders
| Category | Per | <=$5,000 | >$5,000<$25,000 | >=$25,000<$100,000 | >=$100,000<$250,000 | >=$250,000 |
|---|---|---|---|---|---|---|
| Service Contract (annual Recurring) | Transaction | Budget Manager | Budget Manager; Department Manager | Budget Manager; Department Manager; Purchasing Manager; Comptroller |
Budget Manager; Department Manager; Purchasing Manager; Comptroller; Division Manager |
Budget Manager; Department Manager; Purchasing Manager; Comptroller; Division Manager; VP & Treasurer |
| Multi-Year Contracts (original & changes)* | Aggregate | Budget Manager | Budget Manager; Department Manager; Purchasing Manager | Budget Manager; Department Manager; Purchasing Manager; Comptroller |
Budget Manager; Department Manager; Purchasing Manager; Comptroller; Division Manager |
Budget Manager; Department Manager; Purchasing Manager; Comptroller; Division Manager; VP & Treasurer |
| Purchase Order (Goods or Services) | Transaction | Budget Manager | Budget Manager; Department Manager; Purchasing Manager |
Budget Manager; Department Manager; Purchasing Manager; Comptroller |
Budget Manager; Department Manager; Purchasing Manager; Comptroller; Division Manager |
Budget Manager; Department Manager; Purchasing Manager; Comptroller; Division Manager; VP & Treasurer |
| Invoices w/o Purchase Orders | Transaction | Budget Manager | Budget Manager; Department Manager |
Budget Manager; Department Manager; Comptroller |
Budget Manager; Department Manager; Comptroller; Division Manager |
Budget Manager; Department Manager; Comptroller; Division Manager; VP & Treasurer |
| Unbudgeted; funded (i.e. research) | Aggregate | Department Manage | Department Manager; Budget Analyst; Comptroller |
Department Manager; Budget Analyst; Comptroller; Division Manager |
Department Manager; Budget Analyst; Comptroller; Division Manager; VP & Treasurer |
Department Manager; Budget Analyst; Comptroller; Division Manager; VP & Treasurer |
| Unbudgeted; unfunded | Transaction | Department Manager; Budget Manage |
Department Manager; Division Manager; Budget Analyst; Comptroller |
Budget Analyst; Comptroller; Division Manager; VP & Treasurer; Admin. Council |
Budget Analyst; Comptroller; Division Manager; VP & Treasurer; Admin. Council |
Budget Analyst; Comptroller; Division Manager; VP & Treasurer; Admin. Council |
*Copies of all contracts must be submitted to the Business Office Purchasing Department for scanning.
Authorization of Capital Budget Purchase Orders
| Category | Per | <$25,000 | >=$25,000<$100,00 | >=$100,000 |
|---|---|---|---|---|
| Contracts and Purchase Orders on approved Capital Budget | Transaction | Project Manager; Director of Facilities |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller |
| Change Orders within Budget | Project | Project Manager; Director of Facilities |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller |
| New Projects/Increases to Existing | Project | Project Manager; Director of Facilities; Comptroller; VP & Treasurer |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller; VP & Treasurer; CF & PC |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller; VP & Treasurer; CF & PC |
| Invoices w/o Purchase Order | Transaction | Project Manager; Director of Facilities; Purchasing Manager; Comptroller |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller; VP & Treasurer |
Project Manager; Director of Facilities; Purchasing Manager; Comptroller |
Authorization of Capital Purchase Orders involving Real Estate
| Category | Per | Original | <=$500,000 | >$500,000 |
|---|---|---|---|---|
| Real Estate Acquisition | Authorization for Transaction | VP & Treasurer; CF & PC; Board of Trustees |
Director of Facilities; VP & Treasurer |
Director of Facilities; Comptroller; VP & Treasurer |
| Real Estate Sale | Authorization for Transaction | VP & Treasurer; CF & PC; Board of Trustees |
Director of Facilities; VP & Treasurer |
Director of Facilities; Comptroller; VP & Treasurer; President |
| Real Estate Easements/Leases | Authorization for Transaction | VP & Treasurer; CF & PC; Board of Trustees |
Director of Facilities; VP & Treasurer |
Director of Facilities; Comptroller; VP & Treasurer |