OTHER REIMBURSABLE EXPENSES

The following travel related expenses are reimbursable:  taxi fares and airport limos, parking charges, tolls, gasoline for rental cars, baggage handling tips, excess baggage charges for College equipment, currency conversion charges, and other incidental expenditures incurred while on business travel.  These expenses must be recorded on the Payment Request Form and supported by receipts whenever possible.

NON-REIMBURSABLE EXPENSES

• Dues for personal memberships
• Travel insurance – the College provides an insurance policy that covers employees while traveling.  Employees should decline additional travel insurance.
• Insurance on domestic rental cars – the College’s insurance provides coverage on employees for accidents involving rental vehicles.  Employees should decline additional travel insurance.
• Lost baggage or purchase of baggage.
• Extra baggage charges for personal items (i.e. golf clubs)
• TV rental movies.
• Alcoholic beverages, except for a single drink as the beverage with a meal.
• Gasoline, if mileage reimbursement is used.  Mileage reimbursement must be used when using your personal vehicle.
• Oil, insurance premiums, maintenance, towing charges and repair costs to personal vehicles.
• Fines for vehicle violations (speeding or parking tickets, etc.) or for personal misconduct.
• Spa or health club fees.
• Dry cleaning or laundry service if you are staying for less than one week.
• Costs for meals, travel or lodging for spouse or personal guests.
• Costs of commuting between an individual's home and place of work.
• Personal entertainment or excursions.
• Personal phone calls.
• Toiletries, medicine, magazines, etc. purchased while traveling.
• Costs for child care, pet care or lawn/home maintenance.
• Charitable or political contributions.

Expenses that are of a personal nature, or expenses that would be incurred whether or not the employee was on College business, are not eligible for reimbursement. The College requires employees to document and request reimbursement for such expenses in accordance with the following guidelines and the regulations of the United States Internal Revenue Service. In addition, if federal grant funding is used, employees must adhere to all regulations as outlined in the grant.