CURRENCY EXCHANGE AND ATM FEES

The College will reimburse employees for currency exchange fees.  Employees are encouraged to pay for meals, hotels and purchases on their College credit card as the cards often offer the safest and most economical exchange conversion. 

The College discourages employees from carrying large amounts of cash while traveling.  In most cases, using and ATM machine will provide an appropriate rate and will reduce the amount of cash the employee has on his/her person.  ATM fees for cash withdrawals will be reimbursed.  Traveler’s checks are a good, safe method of bringing money on a trip although the fees involved with obtaining traveler’s checks can be high.

REGISTRATION FEES

Advance registration fees for seminars and conventions should be paid using your College visa card or paid directly by yourself and request reimbursement directly to you.  Original receipts or proof of payment are required for reimbursement.

TELEPHONE AND OTHER COMMUNICATION CHARGES

Business – The College will pay charges for metropolitan and long-distance calls made outside a College office provided a hotel or telephone bill substantiates the calls.  The Internal Revenue Service requires documentation of the business purpose for all reimbursed phone calls.

Cell Phones – A limited number of cell phones are available to take on a College business trip.  Please contact the Telecommunications Department for more details. Any use of a cell phone or other personal electronic devices is prohibited while driving or using other equipment or machinery suck as forklifts, gators, golf carts, etc. Please have another person in the car use the cell phone/device or pull over prior to using a cell phone.

Employees operating any motor vehicle while working or in a company vehicle must always follow governing state, federal and local laws regarding the use of cell phones and other personal electronic equipment.

Internet Charges – Internet phone charges while in travel status will be reimbursed if appropriate business purpose is documented.