What are the student payroll dates?

2011-2012 Student Payroll Dates

How do I change the bank where my payroll is deposited?

Contact Human Resources office
HR website
507-222-7471
Strong House

How can I change my payroll exemptions?

Contact Human Resources office
HR website
507-222-7471
Strong House

Can my student work earnings be applied to my tuition account to pay for part of my tuition?

Yes, students can complete the Student Payroll Tuition Authorization Form to apply work earnings towards their tuition bill.

Work earnings will be credited as a line item "Payroll Deduction" on your tuition account every two weeks, as you work the hours during the term. Students must work before earnings can be applied to their tuition account. The percent of your allowed term work earnings, according to your Financial Aid Award, that you wish to apply to tuition, can be subtracted from the balance owing for the term.

Students can change the percentage of work earnings that go to your tuition account by completing the Student Payroll Tuition Authorization Form.

What happens if I do not have access to The Hub?

If you leave Carleton College or do not have access to the secure campus portal The Hub, your W-2 will be mailed to your address of record in paper form.

What do I do with a W-2?

Your W-2 is a required document provided to you by your employer to assist with preparation of your individual income tax return.  The tax consequences of this income will vary by individual, please consult with your personal tax adviser for assistance.

Where do these numbers come from?

Your W-2 reports all amounts paid to you as compensation or taxable benefits.  Additional information regarding federal and state tax withholding; flex spending; retirement; moving expenses and supplemental retirement may also be included.

Why did I receive both a W-2 and a 1042-S?

International students claiming U.S. Tax Treaty benefits may receive both Form W-2 and Form 1042-S.  Form W-2 will reflect the compensation that is not covered under a U.S. Tax Treaty, and related federal and state tax withholding.  Form 1042-S will reflect compensation covered under a tax treaty.  
(For example:  Under the tax treaty with Korea, a student may earn $2,000 per year exempt from tax withholding.  If this student earned $3,000 during the year, he would receive a Form 1042-S for the $2,000 and a Form W-2 for $1,000.)

I am an international student, why does my W-2 show zero $’s?

International students claiming U.S. Tax Treaty benefits and has compensation that does not exceed the tax treaty limit may receive a W-2 with zero earnings.  Form 1042-S will show the compensation covered under the tax treaty.  
(For example: Under the tax treaty with Korea, a student may earn $2,000 per year exempt from tax withholding.  If this student earns $1,250 during the year, he would a Form 1042-S for $1,250 for and From W-2 for $0.)

How is Form 1042-S distributed?

Form 1042-S is issued to individuals directly through GLACIER online, unless the individual has opted to receive their form by mail.  To download Form 1042-S , you can access GLACIER at www.online-tax.net/. Form 1042-S will be available by February 15th and individuals will be notified by e-mail.