Vehicle Accident Reporting Procedures
For All Accidents:
- Pull out of the driving lane on to the shoulder and turn off the ignition.
- Activate the four-way flashers on the vehicle.
- Immediately contact the local police (911) to advise them of the accident and to get medical assistance if there are any injuries. Fleet vehicles contain emergency items including a first-aid kit.
- Do not admit fault or give written statements.
- Exchange driver’s information listed on your certificate of insurance. At a minimum, write down:
- Driver's name
- Driver's license number and state
- Phone number
- Insurance Company and policy number
- License plate number
- Be prepared to provide the following additional information when you return to campus:
- Make, model and year of vehicle
- Damage to vehicle
- Injury to driver, if any
- Date, time, road and weather conditions
- Names and phone numbers of any passengers
- Injuries to any passengers
- Names and phone numbers of any witnesses
- Copy of any photographs
- When local police respond to the accident, request the investigating officer’s name, badge number, phone number, and report number. Ask for an accident report form. If the local police will not file a report (because damage is minimal and there are no injuries), ask them to make a note in their records that you called in the accident.
- 911 – Contact local police immediately
- 507-222-4444 – Contact Security within 24 hours for fleet vehicles
- 507-222-4178 – Contact the Risk Manager/Business Office within 24 hours for rental vehicles.
- Certificate of Insurance (Proof of insurance listing insurance company & policy number)
- State of MN Crash (Accident) Report – submit within 10 days if accident results in injury, death, or total property damage of $1,000 or more.
Insurance information is located in the glove compartment of all fleet vehicles. If a fleet vehicle is damaged and cannot be driven, have the vehicle towed to the nearest dealership or repair facility and make alternative arrangements to return to campus or continue to your destination (taxi or rental vehicle).
When renting a vehicle for College business, it is important to familiarize yourself with the rental company’s accident reporting procedures. The accident procedures are often printed on the rental agreement. If you are involved in an accident with a rental vehicle, please adhere to the agency’s reporting requirements. You should provide the name of the College’s insurance company, Citizens Insurance Company of America, and direct the owner of the other vehicle to the Carleton website http://apps.carleton.edu/campus/business/businessofficeforms/ for our certificate of insurance. They may also contact the Risk Manager at 507-222-4178 for additional assistance.
Employees are encouraged to use a College owned vehicle for business travel. It is important for employees to be aware that when using a personal car for Carleton business use, the employee’s personal car insurance carrier provides liability coverage. It is the obligation of the owner of a personal vehicle being used for College business to carry adequate insurance for his or her protection and for the protection of any passengers. In the event of an accident, the employee is responsible for his/her own auto insurance deductible.
Citations / Arrests
Drivers are responsible for payment of fines for all citations, including moving violations or parking tickets. All citations for moving violations must be reported to the Risk Manager at 507-222-4178.
If you are arrested at the scene of an accident (e.g., for drunk driving, reckless endangerment) you are responsible for any legal costs you may incur including attorney fees, bail, court costs, towing, impound fees, etc. The College is not responsible for any unlawful acts of its employees or students, and will not defend or indemnify them for alleged wrongful acts involving the use of its vehicles or vehicles rented on college business.