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Carleton College

Department Chair Handbook

SO……YOU’RE THE CHAIR!

The purpose of this Handbook is to help those with little previous administrative experience learn as quickly as possible how to chair a department and to provide a handy reference for experienced chairs. The Department Chair Handbook in no way replaces the Faculty Handbook (which has legal, contractual status), but it is offered as a helpful supplement.

The topics in the Handbook are arranged in alphabetical order. As you read through the various topics, you will find deadlines printed in bold. You will also find these deadlines included on the Department Chair Calendar. This calendar is provided to give you an idea of some of the activities, events or deadlines that will affect you and/or your department throughout the year.

I hope you find this Handbook helpful. Throughout your tenure as chair, if you find items that should be addressed in this Handbook, please let us know.

Bev Nagel
Dean of the College

Your Role as the Chair
The Department Chair Calendar

TABLE OF CONTENTS

Academic Difficulty
Accessibility
Accommodations
Admissions
Advising
Alumni
Annual Reports
Archiving of Comps, Honors Papers & Other Significant Student Work
Assessment

Benedict Distinguished Visiting Professors
Budgets

Career Center
Chemicals and Hazardous Waste
Chesley Lectureship
Classroom Visits
Course Release Policy

Department Assistants
Department Curriculum Committees
Department Meetings
Department Planning Forms
Department Retreats
Department Reviews
Distinguished Visitors-in-Residence

End-of-Term Procedures
End-of-Year Conversations

Facility Change Requests
Faculty Expectations Regarding Time on Campus
  and Participation in Campus Events

Faculty Fellowship Positions
Faculty Curricular Planning Committee (FCPC)
Faculty Development
Faculty Housing
Faculty Meetings and Faculty Retreat
Family and Medical Leaves and Accommodation for Similar Issues
Files
Food

Gifts to Academic Departments
Grant Proposals and Grant Reporting

Harrassment
HERC (Higher Education Recruitment Consortium)
Hiring – Non-Tenure-Track
Hiring – Tenure-Track
Honors Convocation

Informal Reviews
Institutional Animal Care and Use Committee
Institutional Review Board
International Visitors

Learning & Teaching Center (see Perlman Center for Learning & Teaching)
Library
Lucas Lectureship

Mail
Mentoring New Faculty
Mentoring Program

Office Assignments
Office Hours
Office Supplies
Ombuds Office

PEAR Reviews
Perlman Center for Learning and Teaching
PEPS (Presentation, Events, and Production
Support)
Personal and Family Accommodations
Program Reviews (see Department Reviews)
Promotions
Publicity

Radiation Safety
Registration and Scheduling
Research on Human Subjects
(see Institutional Review Board)
Retirement

Sabbatical and Other Leaves
Salary Recommendations – Faculty
Senior Faculty Development Forum
Special Review Procedures
Staff Hiring
Staff Performance Evaluation and Salary Increases
Staff Professional Development
Student Departmental Advisers
Student Health and Counseling
Student Information - Electronic
Student Observer Program
Summer Academic Programs
Summer Use of Carleton Facilities
Symposiums, Conferences, or Seminars

"Take a Faculty Member to Lunch" Program
Tenure Reviews
Third-Year Reviews
Transportation

Visiting Speakers


Web Time Entry
Workplace Advisers