INTERNATIONAL VISITORS

Since 9/11, immigration regulations have become ever more stringent and affect constituencies which previously had not experienced any constraints in visiting the United States. The general impact this has on the academic environment is manifold, and mostly negative.

For Carleton College this means that we need to be vigilant and remain compliant with immigration laws and regulations in order to maintain our designated status as a school permitted to enroll international students, employ international faculty and engage in exchange arrangements with overseas institutions. This means that we have to keep records of non-immigrant visitors who come to Carleton to give lectures, workshops, or participate in symposia and short-term (usually three weeks or less) teaching assignments.

Luyen Phan, Associate Director of Intercultural and International Life, is Carleton’s primary designated school official and responsible officer. Please talk with him when you are thinking about inviting lecturers who are ‘non-resident aliens’ (individuals who do not hold a U.S. passport or are not permanent residents of the United States and its territories) and he can advise you on visa and immigration matters. Severe time and honorarium restrictions exist for people who come to U.S. institutions under the B-Visitor and Visa Waiver Programs. You may reach Luyen Phan at phan@carleton.edu or ext. 4451.

The Internal Revenue Service (IRS) has issued strict regulations regarding the taxation and reporting of payments made to non-United States citizens. As a result, Carleton College may be required to withhold U.S. income tax and file reports with the IRS in connection with any payments made to or on behalf of a non-resident alien such as honorariums, wages, fellowships and travel. Before we can make any payments, certain information, identification, and forms must be provided in order to make correct tax withholding and reporting decisions. In 2006, Carleton College purchased an online tax compliance software/license called Glacier that allows the non-resident alien to provide the requested information and complete the forms from any Web-accessed computer. For the convenience of the non-resident alien, user IDs and passwords can be issued prior to their arrival. The Business Office can issue the user ID, password, and is responsible for tax withholding and reporting. Please contact Shari Mayer at smayer@carleton.edu or ext. 4022.

Note: The following document copies will be required for both immigration and tax purposes:

Passport ID page
Visa page (in passport)
Form I-94/I-94W card
DS 2019 (if applicable)