TRANSPORTATION

Getting visitors to and from campus may be arranged in a variety of ways. Budgetary considerations, availability of drivers and vehicles will determine the method used. Following is a brief description of some of your travel options. You should review Carleton’s Travel Policy which includes information on car rental discount arrangements, suggested meal rates, non-reimburseable expenses, etc. You can find this policy on the Business Office Web site here.

Air travel arrangements 1-800-533-2054 / 645-4458

Northfield VIP Travel handles many travel arrangements for Carleton. You may choose to have the guest call Northfield/VIP Travel and make his/her own arrangements. To do this, contact the agency and tell them the name of the person who will call and the account number to which the tickets should be charged. Notify the agency of any restrictions or special arrangements for the trip. Provide the guest with the toll free number to contact the agency and finalize the reservations. You are not required to use the local travel service (and there may be a service fee), so if you are comfortable using online ticketing services, feel free to do so.

Most travelers belong to a frequent flyer program that allows travelers to accumulate points on their business and personal travel. Carleton can also earn frequent flyer points on THE SAME business related travel.  Click here for more information.

College cars (for airport pick-up or other needs)

College vehicles may be reserved from Campus Services (x4443). Reservations should be made as early as possible to ensure vehicle availability. College drivers may be available to make trips. Contact Campus Services (x4443) for a list of qualified students or to reserve a car. Faculty and staff must be pre-qualified. See their Web site for more information.

EcoTrans, Inc. 507-664-3859

EcoTrans, Inc. departs Northfield several times a day to the Minneapolis-St. Paul airport and the Mall of America.  They also provide flexible schedules. You can make reservations, get quotes, etc. through their Web site at: http://www.goecotrans.com/.

Taxi First Choice 507-645-4447 or 866-444-9696

Taxi First Choice will make pickups or take guests to the Twin Cities. Call (507-339-1651), fax (507-331-9840), or e-mail them with the following details: your name and contact information, the name of the person they will be transporting, charge number and all travel information (flight #, airline, flight times, location for pickup/dropoff, etc.). Please also include a cell phone number for the traveler. Taxi First Choice will send a confirming fax back to you. Additional information can be found on their Web site at: http://www.youarriveontime.com.

Car rental

If you need to have a guest rent a vehicle, reimbursement should be set up to be equal to the cost of pick-up and delivery of said guest to the airport. Any other charges for rental should be the responsibility of the guest.

Use of own vehicle

Carleton pays mileage for use of a personal vehicle. You may find the rate of payment on the Business Office Web site here.