Carleton College maintains a fleet of vehicles that are available for use when conducting official College business. The fleet vehicles are shared vehicles available to faculty, staff, and College recognized student organizations. There is a per mile vehicle usage charge that is billed to the user’s departmental budget number.

Reservations

Reserve vehicles through Fleet Services (507-222-4443) located in Campus Services, Sayles-Hill 005.

• Faculty and Staff: Any faculty or staff member may make reservations, but only pre-qualified drivers may drive a fleet vehicle.
• Students:  Students or student groups wanting to make reservations are required to obtain either a written authorization from the department that oversees their organization or have a representative from the overseeing department telephone the Fleet Services Manager (x4443) and make the reservation for them. Authorization forms are available in the Campus Activities Office, Sayles-Hill 150. Only Authorized Student Drivers may drive a fleet vehicle.

Key Pick Up and Return

• Vehicle keys and MasterCard Fleet charge cards are available in the Campus Services Office and must be picked up during regular business hours Monday through Friday. Drivers should plan accordingly for early morning, late evening, and weekend trips. Keys may be picked up ahead of time, but the vehicle cannot be used until the reservation time begins.
  Note: Keys for weekend trips must be picked up before 4:30 p.m. Friday - or your reservation will be canceled.
• Keys, fleet charge cards, and gas receipts should be returned to Campus Services immediately upon return to campus. During non-business hours, please use the key drop located in the main entrance of Sayles-Hill.

Driver and Passenger Responsibilities

It is a privilege to use a fleet vehicle. Drivers and passengers share responsibility for honoring Carleton's shared fleet vehicle courtesies.