Workers' Compensation Pay (Non-union and Union employees)
The College carries workers' compensation insurance to reimburse medical expenses and to continue wages in the event of occupational illness or accident incurred in the course of employment. Any employee must immediately notify their supervisor(s) of any work injury. Within 24 hours, the employee and supervisor are expected to fill out the Employee Accident Report form and forward the form to Human Resources. The law requires that the First Report of Injury be filed immediately with the insurance carrier; Human Resources will process and file the First Report of Injury.
Workers’ Compensation Pay
Carleton has the philosophy that it is best for the employee to return to work as soon as possible after a work related injury and will make every effort to work with restrictions that are assigned by the physician. At times it is necessary for an employee to be off of work during the healing process and Carleton will abide by the Workers’ Comp regulations regarding the payment of wages. The State of Minnesota has a three-day period in which the employee does not receive income through Workers' Compensation. For these first three days following an injury, an employee will use their accrued sick, vacation or floating holidays. If an employee is unable to return to work after three days, the Workers' Compensation agent will issue a check to the employee for all authorized continued loss time. Time off needed for doctor appointments and therapy appointments is to be made outside of the employee’s work schedule, if at all possible. If not able to schedule appointments outside the work schedule, then absent accruals would need to be used (sick, vacation, then floating holiday hours). FMLA leave will apply, if applicable, to loss time due to workers’ compensation. With an approved medical leave, college contributions to benefits will continue to be in effect for up to a six month period while an employee is losing time due to a Workers' Compensation injury.
Workers’ Compensation Fraud
Fraud is when a person deliberately misrepresents or fails to disclose information about an important fact to receive benefits to which he or she is not entitled. Carleton College has zero tolerance for fraud and will actively pursue an offender.
During a loss time claim, Employee will be responsible for:
1)Forwarding to HR the physician's "release from work" and "return to work" slips.
2)Process for documenting Workers' Compensation Loss Time on Electronic Timesheet
- Enter the hours you did work on the Time Entry page
- Print the page and manually write in loss hours due to work comp in the "other time hours" column add "Work Comp" wording in the "other time types" column
- Clearly print your name at the top of the page
- Send document to Karyn Jeffrey in Human Resources
3) Faxing a copy of their pay stub, involving part of the pay period worked and part of the pay period not worked, to Workers’ Comp adjuster, Cheryl Smith or Matt Gilroy at (952) 826-3889. (cc: the HR department at 507-222-7788) or scan the pay stub and send to firstname.lastname@example.org or email@example.com (cc: firstname.lastname@example.org).
4) If premiums are missed, HR will need to be contacted by the employee. The employee will have a choice of either paying their missed benefit premiums by personal check each pay period to HR or wait to have the balance due deducted from their next payroll check from Carleton College.