Carleton College offers a dependent tuition reimbursement benefit to eligible employees.  Please reference the criteria below (by classification) for benefit specifics.

Non-Exempt, Non-Union Staff

A non-exempt employee is eligible for dependent education benefits at Carleton College of one-half tuition plus one-half actual board charge if:

• a benefit-eligible employee;
• an employee hired on or after 7/1/90 and must have been on the payroll for at least six consecutive years (completion of six consecutive years);
• the dependent is accepted as a full-time Carleton student.

This benefit will be pro-rated for part-time employees. This benefit does not apply to summer program courses. Receipt of this educational credit would not preclude the possibility of additional student aid from the College if approved under the provisions of the appropriate financial need analysis.

The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the non-exempt staff.  Any child may receive only one benefit under this policy even if both parents fall in the eligible category.

Exempt, Non-Union Staff

This benefit is limited to legal children of benefit-eligible exempt staff with completion of six years of continuous employment at Carleton. It covers legal children, students age 26 years or less as of September 1 in any given year, who attend accredited undergraduate colleges or universities.

The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the exempt staff. It may not be used for expenses in summer school, special programs or other special fees. Any child may receive only one benefit under this policy even if both parents fall in the eligible category.

The benefit will be continued for children of staff who were eligible at the time of their death, subject to the other conditions on this benefit and financial need. The benefit will be pro-rated for part-time employees who are employed at least one-half time and who meet the other conditions of eligibility.

At Carleton the benefit is one-half of Carleton's tuition. At fully accredited colleges and universities other than Carleton, the benefit is either:

• 50% of tuition up to a maximum of 33% of Carleton's tuition; or

• Payment of guaranteed fee and interest on an educational loan equal to 70% of tuition up to 33% of Carleton's tuition while the child is a full-time, undergraduate student not to exceed four regular academic years. The subsidy would continue whenever eligible siblings are full-time, undergraduate students.

Union Staff:

A regular union employee who regularly works 40 hours per week is eligible for dependent education benefits at the College of one-half tuition plus one-half actual board charge.  The College will, in its discretion, pro-rate ths benefit for regular employees who regularly work more than 20 but less than 40 hours per week.  In either case, the conditions of eligibility are:

• The employee works at least 20 or more hours per week throughout the year;
• The employee has been on payroll as a regular employee for not less than six consecutive completed years prior to the first day of the fall academic term;
• The employee must be employed by the college as a regular employee throughout the first full calendar month of each academic term for which the benefit is sought;
• The dependent must be accepted and attend as a full-time Carleton student.

This benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible employee.

Regular, benefit-eligible, union employees are encouraged to reference the current collective bargaining agreement for more specifics on this benefit.

Tuition benefit payments will be made directly to the institution the student attends. 

Tuition Reimbursement Process:

Effective for the 2010-2011 academic year, all eligible employees will be required to complete and submit a reimbursement request in addition to providing a statement of their dependent's tuition charges.

• Carleton College Tuition Benefit Reimbursement Request (2011-2012)

Contact Human Resources (x5989) for financial arrangements or for policy information.