Administrative Assistant, Office of Intercultural & International Life

• Office: Office of Intercultural & International Life
• Description:

  Carleton College welcomes applications for Administrative Assistant in the Office of Intercultural and International Life (OIIL). The OIIL Administrative Assistant is a part-time (.93) FTE, regular, non-exempt, benefit-eligible staff position. The work schedule for this position is 37 hours per week with some evenings and weekends required.

  Purpose of this Position:
  

  The OIIL, Administrative Assistant supports the Office of Intercultural and International Life with most responsibilities focused on the international component. The job is complex and involves a wide variety of diverse tasks associated with the International sectors of the office as well as the overall needs of the Office of Intercultural & International Life. The OIIL Administrative Assistant works closely with the Associate Director of OIIL but reports to the Director of the Office of Intercultural and International Life.

  Responsibilities:

  Essential Responsibilities:

  • Serve as a liaison between International students and underrepresented students with other campus departments and/or organizations outside of the College to solve a wide variety of issues including but not limited to questions about taxes, travel, housing policies& procedures and refer them to appropriate resources that will enhance the academic, social, career and personal growth.
  • Assist with the documentation and reporting of taxable purchases.
  • Serve as the primary contact for tax compliance software for completion of taxes by international students, visiting international faculty, alumni, and foreign language associates.
  • Assist international population in obtaining social security numbers so they can participate in the College's work-(study) program.
  • Administers the STARR Grant travel expenses and reconciles three (3) departmental budgets.
  • Assist international students with housing for each fall term and break periods.
  • Compose correspondence, updates and contributes to numerous annual letters and publications.
  • Assists with student programming logistics.
  • Responsible for purchasing student insurance and other department purchases.
  • Responsible for assisting with the maintenance and organization of the Office of Intercultural and International Life.

  Other Responsibilities:

  • Maintains web pages and assists with advertising.
  • Assist with the Host Family and Ambassador programs.
  • Supervise student workers.

   

  Minimum Qualifications:
  

  • 2-3 years of extensive experience working with International and/or underrepresented students.
  • 2-3 years of recent knowledge of immigration policies and systems (SEVIS).
  • High level of confidentiality required.
  • Excellent customer service, interpersonal, and communication skills (oral and written).
  • Strong organizational and time management skills.
  • Must be detail oriented.
  • Strong, demonstrated computer skills including Microsoft Office Word, Excel, Publisher, internet navigation.
  • Ability to multi-task and prioritize work requirements.
  • Ability to produce quality work regardless of frequent interruptions and within a high traffic area.
    

  If interested, please send a letter of interest (including where you learned about this position), résumé, and contact information for three references complete with address, email, and phone numbers to Carleton College, Human Resources, One North College Street, Northfield, MN  55057.  Electronic applications are received at eluhman@carleton.edu.  Visit our web site at http://go.carleton.edu/jobs. Carleton College is an equal opportunity employer committed to excellence through diversity.

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