Welcome New Employees
PRIOR TO YOUR FIRST DAY…
All employees are required to contact Human Resources at (507) 222-7471 to schedule an appointment. If you are eligible for benefits, you will receive a packet containing employment and benefit application documents. Please review this information and feel free to complete any forms you are comfortable completing. The remainder of the forms will be completed during your appointment.
DOCUMENTS REQUIRED FOR YOUR APPOINTMENT WITH HR...
- I-9 (Immigration Reform and Control Act): Within three days of your start date, you must provide the necessary proof of your eligibility for employment in the United States. This is mandatory before you can begin working. Listed below are examples of accepted documents. Click here to view the I-9 form.
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EXAMPLE OF ACCEPTABLE DOCUMENTS |
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LIST A Documents that establish both identity and employment eligibility |
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LIST B Documents that establish identity |
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LIST C Documents that establish employment eligibility |
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1. U.S. Passport (unexpired or expired) |
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1. Driver’s License or ID Card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address. |
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1. U.S. Social Security Card issued by the Social Security Administration (other than a card stating it is not valid for employment) |
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2. Permanent Resident Card or Alien Registration Receipt Card |
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2. I.D. Card issued by federal, state, or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address. |
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2. Original or Certified Copy of a Birth Certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal. |
- Direct Deposit Documents: Payroll at Carleton College is paid through direct deposit only. Please note the requirements below.
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- For a checking account: A voided check is required.
- For a savings account: A voided deposit slips is required.
Please Note: You may have up to three separate accounts.
- Motor Vehicle Report Release Waiver: A driver’s license would be required for completion of this form. If you are not a licensed driver, please disregard this.
OTHER ODDS AND ENDS REGARDING EMPLOYMENT AT CARLETON COLLEGE…
- Parking at Carleton College: Complete and submit your vehicle registration card to Security Service (Sayles Hill 205) to obtain your vehicle visor tag.
http://apps.carleton.edu/campus/security/vehicles/
- Get a One Card: One Cards are available through Campus Services (Sayles Hill 5) any time Monday through Friday, 8:30 a.m. – 4:30 p.m. (no appointment is necessary).
**Please Note: You will be unable to receive a One Card until your employment documentation has been completed and entered into our employee data system (Colleague).
http://apps.carleton.edu/campus/onecard/
- Access your Email (Zimbra or Outlook): Please contact Rapid Response (x5999)
**Please Note: You will be unable to receive an Email account until your employment documentation has been completed and entered into our employee data system (Colleague).
http://apps.carleton.edu/campus/its/support/rapidresponse/
http://apps.carleton.edu/campus/its/email/
- Get Keys: Contact the Maintenance Department (x4133).
http://apps.carleton.edu/campus/facilities/whatwedo/maintenance/
- Visit The Hub: The Hub provides information on your personal directory information, elective benefits and deductions, annualized compensation summary, taxes, etc. Log in to The Hub by using your user name and password.
https://thehub.carleton.edu/WebAdvisor/WebAdvisor?&TYPE=M&PID=CORE-WBMAIN&TOKENIDX=7777480175
- Complete the FERPA Tutorial (Mandatory Training): FERPA stands for Family Educational Rights and Privacy Act (sometimes called the Buckley Amendment). Passed by Congress in 1974, the Act grants rights to students.
http://apps.carleton.edu/campus/human_resources/hr_training_development/ferpa/
- Familiarize Yourself with the Staff Handbook: Please click here to view the Staff Handbook. If you are a new faculty member, please visit the Faculty Handbook.
- New Employee Orientation: As a new employee, you will be invited to participate in an orientation program that will provide you with a broader introduction to Carleton College’s divisions and departments. We encourage your attendance, as two mandatory training sessions (Sexual Harassment and Minnesota Employee Right to Know (MERTKA)/Asbestos training) will be presented. http://apps.carleton.edu/campus/human_resources/hr_training_development/new_employee_orientation/
- Carleton College’s Acronym List: Please click here.
- Carleton College’s Campus Map: Please click here.