If you own a mailing list or a Caucus conference, or lead a student organization, you need to make sure that those resources have valid owners after you graduate, and that the appropriate continuing students have access to manage them. After you've followed the instructions below, please tell the new owners what you've done.

Mailing Lists

All mailing lists you own must be transferred to someone who isn't graduating. Any lists that end up without a valid owner after July 14 will be closed.

To find out which mailing lists you own:

Go to http://lists.carleton.edu/ and login at the bottom of the page.

Click the My Lists button near the top of the page.

You'll get a list of all of the mailing lists associated with you. The ones that you own have an Admin button next to them.

Click on the Admin button for a list. To add/change list owners, click List Settings and then List Definition. To remove yourself, just delete your email address. Enter someone else's to add them as an owner.

To close the list completely, click the Remove List button.

Repeat for all the lists you own.

Student Organizations

If you lead a student organization, you have access to certain online resources through the CSA and possibly network folders for your group. This access will not carry over to your alumni account and must be transferred.

To find out what you have access to, go to http://orgs.carleton.edu/ and log in through the Organization Leader Login link.

Those groups that you can manage will be listed on the next page. Click on the Group Profile link for a group.

Make sure that the group officers for next year are entered in the Officers section. To give additional people access to this page, enter their netids in the Additional contacts column.

Scroll down to the bottom of the page. If you have a network folder, make sure the access list is correct for the coming year. You can leave yourself on the list for now -- you'll be removed automatically when your account is converted.

If you have any questions about any of these tasks, contact Mark Heiman (mheiman).

Caucus Conferences

When your student account is converted to an alumni account, all of your Caucus settings including your conference ownerships will convert as well. If you take no action, you'll own as an alum any conferences you owned as a student.

If you intend to continue as an active Caucus participant, this may be fine. If you're not sure, or you own conferences for active student groups, you should transfer ownership to a current student.

To find out what conferences you own, log into Caucus and click on your name at the top right of the page.

Scroll down to the Your Stats section and click on the link to see all your conferences.

For those for which you are an owner, click on the conference name to go to that conference. Click on the Customize link under your name.

To change conference owners, click the Users link. Scroll down to the Primary Organizer section and enter a new username to change the conference owner. If you wish to retain privileges in the conference, add your name to the Organizer column near the top of the page.

To delete a conference completely, click on the Conference Utilities link off the Customize page and follow the instructions there.

Repeat for all conferences you own.