The Office of Publications handles all stationery orders for the College. Standard stationery can be ordered online from Engage Print, and non-standard stationery can be ordered by submitting an order form to the publications office.

How to Order

Standard orders can be placed on Engage Print's online ordering page. Your login department number is your 4-digit Carleton phone extension, and your password is "Carlenary" (case sensitive). Each ordering page contains fields for information that you wish to appear on your stationery and fields for contact information. It is important that you fill in all necessary fields that reflect the information on your stationery, even if it is a reprint. All contact information fields are also required. Once you have entered your order information, click the Submit Order button. You will be taken to a confirmation page where you can review the order information.You must hit the Submit Order button again on this page, or your order will not be placed. You will receive an e-mail confirmation that your order has been received by Northfield Printing.

Non-standard orders can be placed using paper order forms available for download in pdf format on the right. The order forms and any attached samples can be campus mailed to 1-PUBLIC or delivered to the publications office in Leighton 404. If you order new or revised stationery, you will receive a proof to confirm the layout before your stationery is printed.

You will receive a proof to confirm the layout of new or revised stationery before it is printed. You will not receive a proof for reprints. Proofs for letterhead, envelopes, and notepads should arrive via e-mail up to one week after you place your order, and proofs for business cards should arrive up to two and a half weeks after you place your order. If you have not received a proof in that time, you should contact the Office of Publications to inquire whether your order has been received by Engage Print.

Letterhead, envelopes, and notepads take one to two weeks from the order date for delivery, and business cards take two to four weeks. These timetables are the same whether stationery is ordered online or paper orders are placed through the publications office. New non-standard stationery may require additional time for layout and approval.

All orders will be delivered to the Office of Publications (Leighton 404), and you will be notified that your items are ready to be picked up when they arrive. If you are placing a large order, (a quantity of 5,000 or more) you may contact the Office of Publications to request direct delivery to your office.

What Is Considered Standard Stationery?

Standard stationery conforms to the following criteria:

• printed only in Carleton blue
• printed on only one side
• conforms to all regular layout protocols for Carleton stationery (see criteria for letterhead, envelopes, business cards, and notepads below)
• uses the one north college street mailing address
• does not incorporate any program-specific logos
• does not have any printing in a foreign language
• does not contain multiple phone numbers or contact information not included in letterhead, business card, or notepad layouts
• does not have any embossing

Style and Consistency of College Stationery

Adhering to the following guidelines when ordering stationery can help expedite the proofreading process.

• Academic departments should be identified as "Department of ..." (i.e. Department of English, Department of Cinema and Media Studies, etc.)
• Administrative offices should be identified as "Office of ..." (i.e. Office of the Dean of Students, Office of Publications, etc.) There are certain exceptions to this rule, such as the Career Center or the Business Office. However, unless your office has a name that precludes the use of this formal naming convention, you must use it.
• There are no periods in 'PhD' or in other acdemic degree abbreviations. It may be useful to note that advanced degrees are rarely noted on Carleton stationery for faculty members (since a very large proportion of Carleton faculty members hold the highest degree available in their field), but you may include such notations after the name if you wish.
• All zip code extensions have been deleted from return addresses on College stationery. If you are ordering a reprint of older stationery that uses a zip code extension, it will be automatically deleted. Do not request the inclusion of a zip code extension in return addresses.
• Proofread your orders carefully both when you are placing them and when you are reviewing proofs of new or revised stationery. If Northfield Printing has to make changes to correct typos or misspellings made by the person placing the order, an additional charge will apply. If stationery with mistakes that were not corrected during the proofing process is printed, Northfield Printing and the Office of Publications will not assume responsibility for reprinting costs.

Letterhead

Letterhead is available for order online in two sizes: full sheet (8.5x11) and half sheet (5.5x8.5). All standard letterhead contains the Carleton address centered at the top. All other elements are optional. An example of standard letterhead is pictured below.

If you would like to make very simple changes to this layout (such as changing the fax number to another unlabeled number or adding a Web site) you can explain those modifications in the comments field on the online ordering page. More significant layout modifications will require placing a paper order through the publications office. Letterhead may have no more than three lines of text on each side.

Envelopes

Envelopes are available for order online in six sizes: #10, #9 (reply), 6.75 (fits half sheet letter), 6x9, 9x12, and 10x13. For 6x9 and larger envelopes, you will be asked to specify whether you would like booklet (opens on long side) or catalog (opens on short side) envelopes. All standard envelopes have the name of a department and the standard Carleton mailing address. The Carleton address is centered in the return address area on envelopes sizes #10 and smaller and is aligned to the left on larger envelopes. Examples of standard return addresses on small and large envelopes are pictured below.

If you would like any additional options (including additional printing such as 'Address service requested' or a window envelope), you must place a paper order through the publications office.

Business Cards

Standard business cards are available in only one format. All business cards have the College seal and wordmark at the top, followed by the faculty or staff member's name and department. The College mailing address is always in the lower left corner, but the elements in the lower right corner are optional. Also, it is possible to order cards with only general department contact information by leaving the name field blank. An example of a standard business card is pictured below.

If you would like to make very simple changes to this layout (such as changing the fax number to another unlabeled phone number or adding a Web site) you can explain those modifications in the comments field on the online ordering page. More significant layout modifications will require placing a paper order through the publications office. Business cards may have no more than three lines of text on each side, and should not have more than two lines devoted to the title and department. If the business card is too cluttered, you will be asked to remove some of the information listed on it.

Notepads

Standard notepads come in two versions: a half sheet (5.5x8.5) notepad with the same layout as halfsheet letterhead, or a quarter sheet (4.25x5.5) notepad that reads "From the Desk of... Your Name" at the top and has the College wordmark at the bottom. Examples of both styles are pictured below.

Like halfsheet letterhead, halfsheet notepads have several optional fields, and small modifications can be made using the comments field on the online ordering page. The quarter sheet notepad layout, however, cannot be modified and can only include one name.