How to Apply for Financial Aid
(New Students)

STEP 1
Indicate on the Carleton Application for Admission that you intend to apply for financial aid. There is no separate Carleton form to apply for financial aid.

STEP 2
Set up and maintain your own personal financial aid file. Make and keep copies of all forms, information, and communications with Carleton and any other agencies. If something becomes lost in the mail or misplaced, you will have the information available to resubmit easily.

STEP 3
Complete the College Board/College Scholarship Service's (CSS) Financial Aid Profile Form for School Year 2008-2009. The Profile Student Guide should be available in your high school guidance office. You or your parents will also be sent a Profile Student Guide by Carleton when your Application for Admission is received indicating your interest in receiving financial assistance. You should complete the Profile online here. When you the Profile, list Carleton College, code 6081, on the Profile so we receive the results.

If a student's biological or adoptive parents are separated, divorced or were never married, the custodial parent, or the parent with whom the student lives most of the time, should complete both the Profile and FAFSA. The non-custodial parent should complete the College Board's Non-custodial Profile. The College Board will send the student an email that details the requirement. The student will be directed to share the email with the non-custodial parent. Carleton assumes the noncustodial parent will contribute toward a student's college costs to the extent that is reasonable.

Parents who are self-employed or own a business or farm should complete the College Board's Business/Farm Supplement at the same time they complete the Profile and submit it directly to Carleton. You will be prompted to download the PDF and print it out. Send the completed paper Business/Farm Supplement to the Student Financial Services Office. These families should include all schedules when submitting federal tax returns.

After you submit your Profile Application, you can access your Profile Acknowledgement at the College Board website at any time. The Acknowledgement is your record of the data submitted on the Profile and where the results are being sent. Carleton recommends printing your Acknowledgement and keeping it in your personal financial aid file (see Step 2).

If you need to change any of your Profile Application information, you will make corrections on your Acknowledgement and send a photocopy directly to Carleton. Do NOT send corrections to the College Board; they will not process your corrections.

If you have questions or problems with the PROFILE, you can reach College Board at 305-829-9793 or e-mail help@cssprofile.org.

STEP 4

Student and parent(s) should submit signed copies of their most recent federal income tax returns via College Board’s Institutional Documentation Service (IDOC). Upon completion of the Profile you will receive communication from College Board about tax document requirements and the process for submitting them. IDOC scans all documents received and makes makes the scanned in tax data available in an electronic format to participating Schools. You do not have to submit paper copies of tax information if you have used the IDCO service.

Early Decision candidates should submit paper copies of their 2006 federal tax returns and W2s directly to Carleton’s Office of Student Financials Services and signed copies of their 2007 documents to IDOC in early February 2008.

Regular Decision candidates should submit signed copies of 2007 documents directly to IDOC beginning early February 2008.

STEP 5

Complete the Free application for Federal Student Aid (FAFSA). The FAFSA cannot be submitted until after January 1 of the year you will be entering college. Actual federal tax return figures should be used with the FAFSA. You can apply online with FAFSA on the Web or contact your high school guidance office for a paper FAFSA (late December or early January).

Applying online is the fastest and easiest way to apply. You and your parent can also sign your application electronically with U.S. Department of Education Personal Identification Numbers (PINs). Students and parents should apply for their individual PINs before beginning FAFSA on the Web

The FAFSA is a required document used to determine a student’s eligibility for federal aid, such as Pell grants, Stafford or Perkins loans, student employment, etc. Complete and file only one FAFSA, although the results may be sent to several schools. Make sure you list Carleton College and its Federal School Code: 002340.

The student should receive a Student Aid Report (SAR) electronically or in the mail within 1-3 weeks after submission of the FAFSA. If the FAFSA was filed using estimated figures, follow the instructions on the SAR to make corrections. If actual IRS figures were used, check the SAR to make sure there are no errors. If you listed Carleton on the FAFSA, we will receive the results electronically. Retain the correct SAR for your records. Should we need a copy, we will request it. If the SAR has not been received within four weeks, call 800-4FEDAID (800-433-3243).

STEP 6
(International Students only)
International students applying for financial assistance from Carleton are required to complete and submit directly to Carleton the College Scholarship Service's International Student Financial Aid Application and the Certification of Finances.

Additional Information:

New students are normally notified of an initial financial aid decision at the time they are offered admission for Carleton if the appropriate forms, as outlined above, are on file prior to the mailing of the admissions decision. The student is responsible for completing and submitting all forms and documents to apply for financial assistance. This includes meeting the required deadlines and responding to requests for additional documentation. Carleton reserves the right to request copies of tax returns directly from the IRS. All financial aid awards are made for one year only.

Awards are finalized once students have made their enrollment deposit and income figures are verified with actual tax returns. Significant discrepancies may cause a change to the initial award. However, in most cases, the final award will be the same as the initial award.

Outside scholarships (assistance from sources other than Carleton) must be reported to the Director of Student Financial Services. Since financial need is determined by considering all sources of assistance, outside awards must be reviewed even after the initial aid award has been issued. It is the College's policy to remain within a student's calculated need and allow outside awards to lower the self-help (loan or work) portion of the aid award.

Renewal of Aid:

Financial aid forms must be completed each year the student is enrolled at Carleton to update a family's financial situation. Students and their families may assume that the College will continue to provide comparable assistance for subsequent years assuming the family's financial circumstances remain constant. If those circumstances change dramatically, financial aid may also change. It will be the College's objective to keep aid awards as stable as possible over a student's years of attendance. Financial aid is not automatically renewable and students and parents must apply each year they are seeking assistance.