Staff at Carleton

February 8, 2007, Sayles-Hill Lounge, 10:30 a.m.

Present: Co-chair Jennifer Cox Johnson, Tammy Anderson, Kristen Askeland, Vicki Burgess, Jeanne Estrem, Diane Fredrickson, Cindy Grisim, Robbie Groth, Cris Jensen, Julie Kimber, Nancy Loesch, Nina Mangelsen, Linda Mueller, Mary Steil, and Lori Tuma.

The meeting was called to order by Co-chair Jennifer Cox Johnson.

Melissa Thomas was invited to the meeting to present information about membership in the International Association of Administrative Professionals (IAAP) and she also distributed information about obtaining certification as a Microsoft Office Specialist. If you have questions or would like additional information regarding either, please contact Melissa.

Linda Mueller noted corrections to the January 9, 2007, minutes regarding salary ranges and vacation accrual policy; Lorie Tuma made a motion to approve the minutes as corrected; motion was seconded.

Updates from Staff At Carleton College Committee Representatives:

College Council (Cris Jensen)

· The proposed budget for 2007-2008 was presented and accepted.

· The faculty voted to approve a new major in Cinema and Media Studies.

· Carleton will soon be offering an Arabic language initiative as soon as the College hires an instructor.

· The Sexual Misconduct Policy was discussed because the policy needs to be updated and conformed to the law. The policy will be discussed again and will not go to the Board of Trustees in February.

· A new Statement on Diversity was approved by DIG and the faculty.

College Budget Committee (Cris Jensen)

· Attached is a review of the January 11 and 25, 2007, Budget Committee meetings prepared by Cris.

College Benefits (Becky Krogh)

· There was not a report.

Jennifer reminded us to be alert for the College Committee interest form which will be sent out in the spring and also reminded us that Cris Jensen’s term as College Council representative expires this year.

Updates from Staff At Carleton Committees:

Benefits and Salary Committee: Salary review process (Linda Mueller)

· Jeanne Estrem and Nancy Loesch have volunteered to serve on this committee.

· Linda would like to hear from members as to what they think the committee’s goals should be for next year. What issues would you like to see addressed?

Special Projects and Events (Lorie Tuma)

· Meals-on-Wheels: Exempt and Bi-weekly staff are assigned the week of April 15-21.

· Lorie and Noel Ponder met with Matt Ryan regarding events and meetings links since many non-exempt staff don’t use the EMS software which contains all of the scheduling, set-up and other event planning links. They asked Matt to add Events and Meetings to the Student Gateway, as well as the Carleton Information Center web page.

· Lorie and Noel have been asked to work with Matt, Jaye Lawrence, and the Forum to identify staff needs, etc., regarding the campus information page (which they plan to transform into a true staff gateway).

Staff Development (Mary Steil)

· Mary reported that Ann Lamppa is not available this term to make a presentation regarding disability/accessibility because of time constraints, but that we should plan an event next fall.

· An event is being planned so that we can learn more about Scheduling Services.

Web site Development

· Linda Luedke will work with Matt Ryan.

New Business:

Report on January 18, 2007, Co-chairs’ meeting with Human Resources—Bonnie-Jean Mork, Linda Laughlin, and Karyn Jeffreys (Jennifer Cox Johnson)

· Need for in-house training regarding abilities and disabilities, accessible campus and student work—training to include SAC and the Forum with Anne Lamppa, Coordinator of Disability Services for Students, and Mike Kotchevar, Assistant Director of Student Financial Services.

· Need for in-house training on scheduling events on campus (similar to the training that the Dean of College office provides for division support staff).

· HR would like to meet with SAC Co-chairs in September to discuss budget needs for the following year. It was agreed that for next year we are okay with the budget planning as was done in the past.

Update on Faculty Representative (Jennifer Cox Johnson)

Jamie Monson is having difficulty attending meetings because our meetings conflict with her class schedule. After some discussion, it was decided that SAC will try to find a substitute faculty representative for now and then will schedule meetings next year around Jamie’s schedule.

Update on HR Director Search Committee (Linda Mueller)

· Members of the search committee are Fred Rogers, Vice President and Treasurer; Joel Cooper, Information Technology Services Director; Dennis Easley, Superintendent of Grounds; Elise Eslinger, Special Assistant to the President for Administration and Planning; Karyn Jeffrey, Associate Director of Human Resources; Stephen Kelly, Dye Family Professor of Music; Linda Mueller, Administrative Assistant in Admissions; Peggy Pfister, Senior Assistant to the Dean of the College and Office Manager; Mikki Showers, Senior Administrative Assistant in P.E.A.R.; and Linda Thornton, Comptroller.

Jennifer presented question: do we want to use News and Views time as a short training session?

· Suggested by HR that SAC use their lunch time for staff development.

Nominations and Elections (Nina Mangelsen)

· Explained the nominations and elections process.

All campus focus day suggestions

· Two suggestions were presented: focus on global warming; how can we better work with each other regarding abilities/disabilities/access.

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Other Business:

• Wednesday, February 14, Noon, Art Gallery exhibition tour (Chikanobu: Modernity and Nostalgia in Japanese Prints). All staff are invited.
• Tuesday, March 20, 10:30 a.m.-12 noon, Open House in Alumni Guest House, hosted by College Relations. See the guest rooms, have refreshments.
• The next News & Views meeting is February 15, 2007, from 12 noon to 1 p.m. in SH 252.
• The spring luncheon, planned by Leighton, will be held April 24, 2007, in Great Hall.

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The next SAC meeting is March 6, 2007, at 10:30 a.m. in Sayles-Hill Lounge. Guest speaker is Scott Bierman who will discuss arts planning.

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Respectfully submitted,

Nina Mangelsen

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Enclosure: Review of January 11 and 25, 2007, Budget Committee meetings prepared

by Cris Jensen

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Report for SAC

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Budget Committee Report

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Jan. 11, 2007 meeting

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The discussion focused on the proposed budget for 2007-2008. The proposed budget was taken to the December retreat meeting of the Administrative Council. The next step was to present the budget to College Council which occurred at the January 15^th meeting. The council voted to accept the proposed budget and next it will be presented to the Board of Trustees for final approval in February.

Discussions concerning the budget are confidential.

Dean Bierman mentioned that President Oden would like the committee to start thinking about a 5-10 year plan.

Jan. 25, 2007 meeting

Vice President and Treasurer Fred Rogers led the meeting explaining investment performance and asset allocations. Again, the information we are given is confidential. The goal is to optimum return for the endowment.

Tentatively, is the following schedule for future meetings.

Feb. 15 Admissions and Financial Aid

March 1 ITS and Library

March 29 Res Life

April 12 Facilities and Art Planning

April 26 External Relations and Dean of the College

May Administrative Council

College Council

The proposed budget for 2007-2008 was presented and accepted.

The faculty voted to approve a cinema major and to offer an Arabic program. President Oden will begin interviewing candidates. There is tremendous competition for Arabic speakers such as the government and corporations. Salary for those sectors is higher than in the academic setting.

The council was informed that the new Statement on Diversity was approved by DIG and the Faculty. (See attached)

There was a discussion for the “Sexual Misconduct Policy.” The policy needs to be updated. The policy needs to conform to the law. There were questions regarding some of the wording. We will discuss the policy again. The policy will not go to the Board of Trustees in February.