White Space Protocol
4-6 months ahead:
- Fill out the Exhibition Proposal Form.
- Contact Steve Richardson to reserve the space.
- After contacting Steve, hold a meeting with all support staff available and relevant to your exhibition. For example, if you need to reserve media equipment such as projectors, monitors, or computers, contact Jim Pierret.
- Start thinking about collaborations and related programming, if desired.
3 months ahead:
- Draft a checklist (list of materials to display). In addition to thinking about object types and display furniture, also think about object resources. Also keep in mind that some of the display furniture is in high demand so is not necessarily always available. Therefore, it is wise to book equipment several months in advance.
- In the process of drafting your checklist, consider using our Google SketchUp virtual model to plot out your exhibition ideas.
- Coordinate with other campus resource people, as needed: reference librarians, special collections librarians, PEPS, etc.
- Take a look at the toolbox (on sidebar) and determine what other installation material you may need to purchase for your exhibition.
- Contact Charlene Hamblin to set up an opening event in the space or in the hallway outside the space.
4-6 weeks ahead:
- Finalize checklist, making sure that the selected exhibition material can be safely transported to the Weitz Center and that it will work well in the space. Keep in mind that the spaces are not secure-there aren't security guards or alarms.
- Come up with a draft of all the didactic materials for the exhibition: intro labels, group labels, ID labels, object captions (see section on label writing for more specific instructions).
2-3 weeks ahead:
- Finalize checklist.
- Print and mount final exhibition didactics.
- Transport all the objects for the exhibition.
- Publicize exhibition and exhibition opening.
1-2 weeks ahead:
- Proof the labels.
- Plan the installation.