Grant Administration and Reporting

Essential post-award information

An electronic Grants Manual has been prepared by Carleton's Business Office as a resource for faculty who have received external or federal funding, in order to provide the necessary resources to ensure a successful project.

About reports

After a grant has been awarded, the Office of Corporate and Foundation Relations (CFR)

  1. notifies the Dean's Office, the Assistant Comptroller in the Business Office, the appropriate academic department, and the principal investigator of award details, including reporting requirements, as applicable.
  2. generates reminders of reports due, via an automated system, which are forwarded to the reporting officer (usually the principal investigator or project director) for handling.
  3. works with the reporting officer to draft interim and final reports, or provides whatever other assistance might be necessary to meet a reporting deadline. For almost all institutional proposals, the Office of Corporate and Foundation Relations drafts the interim and final reports.
  4. tracks institutional relationships with funders by carefully monitoring grants and working directly with faculty; for instance, we like to be informed about grant activities as this information can be useful in developing future proposals and ensuring the continued good will of Carleton's benefactors.

Reporting information for various agencies:

If your grant involves a subaward

An outgoing subaward agreement is used when a substantive portion of the programmatic work outlined in a Carleton proposal is conducted at another organization.

To ensure that all subawards issued from the College comply with federal regulations, and to learn of PI responsibilities, refer to this Subrecipient Award and Monitoring Policy.

Staying compliant

Follow the links below (click on headings in the blue boxes) for more information on various aspects of post-award compliance specific to federal funders:

  • tracking Responsible Conduct of Research (RCR)
  • implementing a Data Management Plan
  • verifying there is no research misconduct or conflict of interest