2. The Organization and Operation of the Carleton Music Department

1. Department Staff

   2.1.1 Chair of the Department
   
   

   The Department Chair serves as the steward and ombudsman for the Department as a whole. The Chair is a rotating position held by a full-time, tenured faculty member for a term of three years. The principal duties of the Chair include:
   

   • General oversight for all personnel matters, including evaluation and supervision of staff, tenure reviews, third-year reviews, adjunct faculty reviews, and hiring of both academic and non-academic personnel
   

   • Department budget oversight, planning and authorization
   

   • Facility management and operation, including building improvements and repair
   

   • Oversight for academic scheduling with Registrar, updating of the annual College Catalog and general curricular information
   

   • Liaison with all College offices (academic and administrative), unless otherwise designated to another full-time faculty member within the Department, and serves as Department representative at College meetings
   

   • Chair of Music Department meetings
   

   The Chair's role is to assist his or her colleagues in fulfilling the teaching mission of the Depart­ment; please feel free to contact the Chair at any time should you have complaints, concerns, suggestions, or other information you feel the Department "ought to know."
   

   2.1.2 Applied Music Program Administrator
   

   Given the large number of adjunct faculty in our Department, the Chair is assisted by the Applied Music Program Administrator, whose duties include:
   

   • Working with the Dean of the College regarding preparation and issuing of yearly contracts
   

   • Supervising student billing and payments to adjunct faculty during the academic year
   

   2.1.3 Department Administrative Assistant (DAA)
   

   The Department Administrative Assistant (formerly titled Dept. Secretary) provides administrative support services required for all faculty and students in the Department of Music. In addition, the DAA:
   

   • Prepares classroom materials and correspondence for academic faculty
   

   • Distributes keys and lockers
   

   • Maintains departmental files
   

   • Maintains the minutes and agenda for weekly department meetings
   

   • Schedules lesson times for most adjunct faculty teaching applied music lessons, and coordinates scheduling of makeup lessons
   

   • Verifies class lists and records grades, as needed, each term
   

   • Provides administrative assistance to all adjunct faculty
   

   The DAA’s supervisor is the Department Chair. The DAA's office hours during the term are nor­mally 8:30 am-Noon and 1:00-4:30 pm The DAA should not be given assignments that fall outside the categories listed above. Questions regarding budgets, studio space, services, contracts, mileage payments, etc. should be directed to the appropriate faculty member in the Department (see above).
   

   2.1.4 Music Collections Curator
   

   The MCC oversees the Music Listening Room (MLR), our collections of CDs (which are available for faculty use and check­out), listening room equipment, listening library book and score collection, and the Bailey score collection. In addition, the MCC:
   

   • Maintains the departmental archive recordings of concerts and other events
   

   • Upon request, produces dubs of departmental concerts
   

   • Oversees our recording and duplication policy
   

   • Hires and oversees student workers in the Music Listening Room

   • Purchases CDs, scores, and supplies as requested by faculty

   • Catalogs new purchases and other collections into the college and deptartment databases

   • Provides class preparation and support for faculty

   2.1.5 Performance Activities Coordinator (PAC)
   

   The PAC provides administrative support for all Department ensembles, Department-sponsored student recitals, and Department-supported visiting artists. In addition, the Coordinator:
   

   • Schedules all activities in the concert hall when classes are in session
   

   • Handles stage set ups, recordings, and receptions for Department-sponsored events
   

   • Supervises the production and distribution of posters and programs
   

   • Coordinates external publicity through the Carleton News Bureau
   

   • Arranges accommodations, receptions, dinners, transportation, etc. for visiting artists
   

   The PAC's office is in the Music Hall, Room 104; regular hours are posted each term.
   

2. Department Meetings

   Department meetings are held each week when classes are in session. Meetings are attended by full-time faculty members and the Department Administrative Assistant. Others may be invited to attend for specific presentations and discussions. Agenda items may be submitted to the Chair and will be scheduled for the earliest possible meeting. Adjunct faculty do not have voting priviledges.

3. Department Committees

   2.3.1 The Comps Committee
   

   The Comps Committee is responsible for the administration and oversight of the Integrative Exercise (“comps”) for the senior music majors. This includes handling comps proposals, faculty advising assignments, and scheduling of special comps presentations, such as recitals, lecture-recitals, and readings of compositions.
   

   2.3.2 The Concert Committee
   

   The Concert Committee organizes the concert series, establishes and oversees policies for all concerts and recitals, and plans special events. Adjunct faculty interested in giving recitals, organizing special student recitals, and so forth will work with the Concert Committee (and the PAC) to integrate these events with our annual calendar "Music at Carleton," which lists all Department-sponsored musical performances on campus.
   

   Current full-time faculty committee assignments may be found here (requires Microsoft Word).