Program Expenses & Billing
For Carleton seminars, the comprehensive fee for a one-term seminar covers tuition, room and board, and program-related expenses. Travel to the seminar site, books, and personal expenses are your own financial responsibility, as they are when you are studying on campus.
Billing and financial aid are handled as on-campus.
Carleton students pay the published program fee for most non-Carleton programs, which may be more or less than a Carleton term. Airfare, books, and personal expenses are not generally included, but when comparing program costs, be sure that you are comparing apples to apples. For example, are meals included in the program fee? How about excursions? What are the housing options and expenses? Your program provider should provide a comprehensive cost estimate on their website or on demand.
For all non-Carleton programs, financial aid, grants, and scholarships can be applied to ONE non-Carleton off-campus study program only. You are responsible for paying the deposit required by that program directly to the sponsoring institution, often to confirm your place in the program.
If you want your financial aid to apply to non-Carleton programs, if you are paying the College through the AMS monthly payment program, and/or you have Dewar Tuition Insurance for your off-campus study program, you must make the following arrangements with the Business Office, Leighton 109:
- Ask the sponsoring institution to send the bill or invoice (not a program brochure) with your name and program name to the Carleton Business Office.
- Provide the Business Office with complete information as to the address of the sponsoring institution and the schedule of payments due.
- Make those arrangements before leaving campus. Remember that it is your responsibility to see that bills are paid and to supply all necessary information.
- After July 1, Carleton will pay the billed amount to the program sponsor and then bill you the difference between that amount and your financial aid (excluding work). The due date for remittance is August 15.
Check with the institution about billing procedures and deadlines. It is your responsibility to convey that information to your parents and to the Business Office before you leave campus. Program fees are established by the sponsoring institution and are usually based on the academic calendar year of that institution. Fifteen-week semester programs are more common than 10-week term programs. That means that participation in a fall semester program may be more expensive than fall term at Carleton, because you are paying for up to 27 credits and 15 weeks of room and board (compared to Carleton's 18 credits and 10 weeks room and board). Conversely, a spring semester program (which replaces winter and spring terms at Carleton) may be less expensive. A program deposit fee and expenses not included in the program fee, such as travel, are your responsibility. In any case, your financial aid will be adjusted based on the actual cost of attendance.
Participants in Carleton summer seminars are eligible to receive aid and are required to take a term’s leave of absence during the academic year, typically winter term.
Financial aid, including government grants and loans, is generally not available for non-Carleton summer programs. If there is a program that is only offered in the summer or other extenuating circumstances that would point to a summer OCS program, Carleton aid may be considered on a case-by-case basis with a term off during the following academic year. Contact the Student Financial Services Director for more information.