Pre-departure Information & Meetings

**All participants are responsible for reviewing the items below and acting on any necessary document prior to departure.**

Pre-departure Meetings

  • Seminar specific - Attendance is MANDATORY:
    • Wednesday, September 23, 7pm, Mudd 73
    
      • Program logisitics, expectations, and planning
    • Thursday, October 29, 7:30pm
, Clint's House, 215 E. 5th Street

      • Meet program TAs, Matt and Nick; further program planning
  • OCS Health & Safety meeting - Attendance is MANDATORY.  You must choose one of the three times to attend:
    • Thursday, October 15, 12-1, Boliou 104
    • Tuesday, October 27, 12-1, Boliou 104
    • Wednesday, November 4, 4:30-5:30, Boliou 104

Pre-departure Information

FORMS DUE BY FRIDAY, OCTOBER 2:

  • Health Assessment form
    • Have your health care provider or Travel Clinic at home during summer break complete your Health Assessment Form (provided in your OCS acceptance packet but also available on the OCS website as a “Related Document") and receive all the necessary immunizations. If you don't make the necessary arrangements during break, you will be directed to *Northfield Hospital Family Health Clinic, Northfield Alina Clinic, Mayo Clinic, or Park Nicollet in the Cities.
    • Act on and/or follow-up on any items required (e.g. immunizations, other appointments…)
    • If you go to the Northfield Hospital Family Health Clinic you MUST bring:
      • Vaccination Records. 

      • Itinerary of your trip, including places you will stay, and length of stay.
    • NB: you must have health insurance which covers you at the program site. If you do not know whether you are covered, contact your insurance company. If you are not covered in any way, or in a way which does not meet your needs, you can look into the insurance provided through Carleton (go to Student Health and Counseling) or you can look at insurance provided by a company such as CISI (culturalinsurance.com)
  • Copies of passport
: check to see that it is 1) valid for six months beyond the time you expect to return to the U.S., and 2) you have signed your passport.  Then, scan your passport and send it to lvanderw@carleton.edu. If you are unable to scan your passport for whatever reason, make two (2) copies of your passport and bring them into the OCS office, Leighton 119.
  • Pre-departure Information
: Click on the link below, log in, then complete the form providing your flight info and parent and emergency contact info.

Pre-departure Info Sheet

  • Sign up for E-check
During fall term, you will receive a financial payment for midterm lodging, supplemental food, and miscellaneous fees. In order to receive this you, must sign up for E-check. Here is how to authorize your direct deposit (have your checkbook handy):
    • Log into Carleton’s Secure Internet Portal on The Hub.
    • Select the Students Menu and Reimbursement Bank Account.
    • Carefully, enter your bank account information. The routing number is the first set of digits and the account number is the second set of digits. Please be sure to use the numbers from an actual check and not a deposit slip.
    • Read and agree to the Terms and Conditions.
    • Click SUBMIT.

Other Important Pre-Departure Information

  • Vaccinations - OCS strongly encourages students to obtain vaccinations for the flu as well as the H1N1 flu when available.
  • Carleton Policies, etc. - You are responsible for reading the OCS policies and the “Related Documents” on the right hand side of it.
  • Airline Ticket – You are responsible for getting your own ticket. You can use a travel agent, or you can go online and order your tickets from sites such as these: