May 23rd, 1994
- Location: Sayles Hill 251
- Time: 4:15 pm
- Present: President Stephen Lewis, Deans Robert Bonner, Elizabeth McKinsey, Clement Shearer, Professors Deborah Appleman, Cathy Yandell, Students Jason Hannan, Ben Johnson, Trustee Observer Jack Eugster
- Absent: Sundar Srinivasan
- Guests: Courtenay Brown, Kaberi Banerjee
- Secretary: Amii L. DeHarpporte
- Keywords: trustees,
President Lewis called the meeting to order at 4: 25 p.m. The minutes of the April 25 meeting were approved as written.
1. President's Report
President Lewis announced that at the most recent Trustees' meeting, three new Trustees, Georgina Moreno '92, Beth Boosalis Davis '70, and Ada Posey '78 were elected to the Board. The Board discussed issues such as fund raising, computing, the Boliou expansion, and alcohol use, and heard student presentations. The Board approved the promotions to full Professor of William Terriquez, Department of Physical Education, Athletics, and Recreation; Diane Nemec-Ignashev, Russian; and Beverly Nagel, Sociology and Anthropology. Julie Neiworth, Psychology; Gail Nelson, Mathematics and Computer Science; Gregory Blake Smith, English; and Qiguang Zhao, Chinese and Asian Languages were promoted to Associate Professor. The Board also approved the appointment of Gary Iseminger, Philosophy, and Jim Finholt, Chemistry, to the William H. Laird Professorships in the Liberal Arts. President Lewis also reported that the College had already exceeded last year's record in total fund raising and in the last three years passed the total fund raising of the last Capital Campaign in the 1980s. The incoming class, he said, represents a record number of students of color and National Achievement Scholars for Carleton. He also said the current projections indicate that the College will run over its alloted financial aid budget, although the final numbers are not yet complete. The President then recapped the issues brought to closure in the Council during 1993-1994, including changes in student judicial procedures, revisions of the Sexual Harassment and Sexual Assault Policies, and approval of the budget as well as discussion of the Statement on Diversity and Cultural Pluralism and Roundtable discussions of student growth and development. The President also noted that Professor Jerry Mohrig and CSA Senator Max Stein have suggested the creation of a committee to be appointed through the Council process next fall, which would be dedicated to improving the campus climate with respect to diversity issues. President Lewis said he feels the changes in the governance system that created a smaller Council with more frequent meetings are beneficial and represent a step in the direction in which many other small liberal arts colleges will need to proceed. He said he hopes that next year the Council will continue to meet informally, especially because of the large turnover in membership. Finally, President Lewis formally thanked those Council members whose terms will terminate at the end of this year: Ann Ness, Deborah Appleman, Clara Hardy, Cathy Yandell, Ruby Hou, Jason Hannan, Ben Johnson, and Megan Spears.
2. Budget Committe
Dean Shearer reported that this spring the Budget Committee has been examining ways that the College can attain a sustainable budget, because non-recurring income cannot cover recurring expenses indefinitely. He said its discussions on how to do so have been complicated by the lack of discussion in the Budget Committee and the Council about how to merge the College's mission with the College's budget. Shearer said that during the summer he will be gathering several models and strategies for the Committee and the Council to discuss in the fall, and he hopes to see a more broad discussion take place next year concerning the budget in light of the College's objectives and priorities.
3. Sstudent Judicial Code Subcommittee
Dean Bonner referred to a 26 April memo which proposed three changes to the Student Judicial Code. The first revision of Article VI.D.5 would provide that all parties involved in an appeal before the Judicial Appeals Board (JAB) would be able to make a presentation to the JAB concerning the matter being appealed. The second revision of Paragraph 12, Article III, would make a slight phrasing change to clarify the College's policy against controlled substances. The third revision would change references to Associate Deans to the all-purpose "Dean of Students or his or her designee" in the make-up of hearing committees. Following Dean Bonner's presentation and without further discussion, the motion to approve all three changes was approved by voice vote without dissent. Dean Bonner then introduced minor revisions to the governance model as outlined in a 20 May memo. The first revision would remove a reference to the now non-existent Statement of Student Rights and Responsibilities, and the second reproduces the title change from Associate Dean to Dean of Students or his or her designee, as in the Student Judicial Code. Following Dean Bonner's presentation, and without further discussion, the motion to approve the two changes to the College's Governance Model was approved on a voice vote without dissent. Dean Bonner then introduced revisions to the Alcohol Policy. The first would clarify the appropriate office to which to submit a party form: either the Dean of Students' Office or Campus Activities. The second change would update the wording of the policy to reflect recent changes in the judicial hearing process. Following Dean Bonner's presentation, and without further discussion, the motion to approve the two changes to the College's Alcohol Policy was approved on a voice vote without dissent. Finally, Dean Bonner introduced a new version of the introductory section A of the Alcohol Policy. He said he and the Committee on Student Life felt the new draft better represents the goals the College is promoting concerning alcohol and represents a shift to a more positive statement of values. In response to a question from Professor Deborah Appleman, Dean Bonner said the intent of the revision is reinforcing the sense of mutual responsibility, and not promoting an enabling culture. Appleman responded that she feels the statement places too much emphasis on students being responsible for one another's drinking and would be difficult to enforce. Member Ben Johnson responded that the statement specifies that it is those students who host alcoholic parties who take on the responsibility for others' drinking and thus does not represent a call for enabling but rather assumed responsibility. Dean McKinsey suggested the substitution of the word "encouragement" for the word "help" to convey a greater sense of personal responsibility, and Appleman said she would support that change. President Lewis suggested that the Council return to the issue in the fall after the CSL and other groups on campus discuss the change further. Dean Bonner then withdrew the motion. Following his birthday serenade, Professor Rich Keiser questioned what issues the Council will have before it when it reconvenes in the fall. He named the revision to the introduction of the alcohol policy and the smoking policy revisions as issues he recalled as still remaining before the Council. President Lewis responded that he feels there are two non-policy issues that he feels still demand consideration next year: continuations of the Roundtable discussions concerning non-academic student life and discussion of the climate for a diverse student body, faculty, and staff. Dean McKinsey said she would like the Council to consider the assessment plan, and Appleman said she feels although the Council was efficient this year, she would like to it become less action-oriented and more willing to engage in broad discussions that do not necessarily lead to a vote. President Lewis responded that although such discussion is important, it needs to be focused around a specific issue. Keiser said he hopes members will continue discussion of this year's issues because they represent the Council's institutional memory in a period of large turnover. Professor Yandell said the Council discussions she found most productive were those in which members "chewed on" issues together rather than receiving a pre-digested package from a subcommittee. President Lewis said he feels that taking one of the early sessions of the Council next fall to discuss priorities and issues would be helpful. The meeting was adjourned at 5:35.