Employment & Benefits
This section provides an overview of many benefits available to faculty and staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular employees who have a schedule involving a (.46) FTE or above are eligible to participate in the College’s benefit programs.
Carleton College will comply with all applicable laws such as ACA, FMLA, federal, state, and any applicable regulations.
Tuition for Dependents
NON-EXEMPT STAFF. Non-exempt employees are eligible for dependent education benefits at Carleton College of one-half tuition plus one-half actual board charge if the employee is:
- a benefit-eligible employee;
- an employee hired on or after 7/1/90 and has been on the payroll for at least six consecutive years (completion of six consecutive years); and
- the dependent is accepted as a full-time Carleton student.
- to receive the benefit in an academic year, employee must meet eligibility requirements by September 1st of the same year.
This benefit will be pro-rated for part-time employees. This benefit does not apply to summer program courses. Receipt of this educational credit would not preclude the possibility of additional student aid from the College if approved under the provisions of the appropriate financial need analysis. The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the non-exempt staff. Any child may receive only one benefit under this policy even if both parents fall in the eligible category.
FACULTY AND EXEMPT STAFF. Carleton College extends tuition benefits to benefit-eligible tenured, tenure track, PEAR faculty, faculty on continuing appointments and exempt staff with completion of six years of continuous employment at Carleton. It covers legal children, students age 26 years or less as of September 1 in any given year, who attend any accredited undergraduate college or university in pursuit of attaining their first degree.
The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the faculty and exempt staff. It may not be used for expenses in summer school, special programs or other special fees. Any child may receive only one benefit under this policy even if both parents fall in the eligible category.
The benefit will be continued for children of faculty and staff who were eligible at the time of their death, subject to the other conditions on this benefit and financial need. The benefit will be pro-rated based on the employee's current FTE for part-time employees who are employed at least one-half time and who meet the other conditions of eligibility.
At Carleton the benefit is one-half of Carleton's tuition. At fully accredited colleges and universities other than Carleton, the benefit is either:
- The least of
- 50% of tuition due,
- 33% of Carleton's tuition,
- Tuition due minus tuition-based financial aid; or
- Payment of guaranteed fee and interest on an educational loan equal to 70% of tuition up to 33% of Carleton's tuition while the child is a full-time, undergraduate student not to exceed four regular academic years. The subsidy would continue whenever eligible siblings are full-time, undergraduate students.
To receive the benefit in an academic year, employee must meet eligibility requirements by September 1st of the same year.
Tuition benefit payments will be made directly to the institution the student attends.
Tuition for Spouses or Domestic Partners
The College will waive tuition charges for faculty and staff spouses or domestic partners who enroll as special students for one course per academic term at Carleton. All special students register for courses through the Office of the Registrar. Please refer to the Special Student section in the Academics section of this handbook.