Employment & Benefits
This section provides an overview of many benefits available to exempt and non-exempt staff. In the event of conflict between the overview provided in this handbook and the plan document or insurance plan, the plan document or insurance plan will govern. Complete descriptions are not possible in the handbook; employees should contact Human Resources for specific plan details. The Labor Agreement governs in the case of Union employees in all aspects of this section. Regular employees who have a schedule involving a (.46) FTE or above are eligible to participate in the College’s benefit programs.
Carleton College will comply with all applicable laws such as FMLA, federal, state, and any applicable regulations.
Tuition for Dependents
NON-EXEMPT STAFF. Non-exempt employees are eligible for dependent education benefits at Carleton College of one-half tuition plus one-half actual board charge if the employee is:
- a benefit-eligible employee;
- an employee hired on or after 7/1/90 and has been on the payroll for at least six consecutive years (completion of six consecutive years); and
- the dependent is accepted as a full-time Carleton student.
This benefit will be pro-rated for part-time employees. This benefit does not apply to summer program courses. Receipt of this educational credit would not preclude the possibility of additional student aid from the College if approved under the provisions of the appropriate financial need analysis. The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the non-exempt staff. Any child may receive only one benefit under this policy even if both parents fall in the eligible category.
FACULTY AND EXEMPT STAFF. Carleton College extends tuition benefits to faculty and exempt staff whose employment began on or after September 1, 1974. This benefit is limited to children of tenured faculty and exempt staff with six years of continuous employment at Carleton. The following provisions also apply:
- The benefit is limited to the legal children of eligible faculty and staff.
- The benefit is limited to children attending accredited undergraduate colleges or universities.
- The benefit will not exceed four regular academic years per child and a maximum of twelve regular academic years per eligible member of the faculty or staff.
- Eligibility is limited to students of 26 years of age or less as of September 1 in any given year.
- The benefit may not be used for expenses in summer school, special programs, or other special fees.
- Any child may receive only one benefit under this policy even if both parents fall in the eligible category.
- The benefit will be continued for children of deceased faculty and staff who were eligible at the time of their death, subject to the other conditions on this benefit and financial need.
- For part-time employees who are employed at least half-time and who meet the other conditions of eligibility, the benefit will be based on the employee's current FTE.
- At Carleton: one half of Carleton's tuition.
- At fully accredited colleges and universities other than Carleton:
- Either: 50 percent of tuition up to a maximum of 33 percent of Carleton's tuition,
- Or: payment of guarantee fee and loan interest on a loan equal to 70 percent of tuition up to 33 percent of Carleton's tuition while the child is a full-time undergraduate student. The subsidy would continue whenever eligible siblings are full-time undergraduate students.
Tuition benefit payments will be made directly to the institution the student attends. Contact the Office of Human Resources for policy and tuition reimbursement process information.
Tuition for Spouses or Domestic Partners
The College will waive tuition charges for faculty and staff spouses or domestic partners who enroll as special students for one course per academic term at Carleton. All special students register for courses through the Office of the Registrar. Please refer to the Special Student section in the Academics section of this handbook.