Appointment to the Faculty*
All appointments to the faculty are made by the Board of Trustees, on the recommendation of the President, advised by the Dean of the College and the chair and other members of the appropriate department. Reappointments with tenure are made by the Board of Trustees, upon recommendation of the president and dean of the college according to the procedures stipulated in the TENURE REVIEWS section of this Handbook.
The College makes regular full- and part-time faculty appointments and promotions to the ranks of professor, associate professor, assistant professor, and instructor; these may be with or without the possibility of tenure. It also makes adjunct appointments, without the possibility of tenure, to the ranks of instructor, lecturer, and senior lecturer. Adjunct appointments are made on a year-to-year basis and are usually part-time (half-time or less). Since they are not tenurable, there is no maximum limit upon the number of years a faculty member may remain in such an appointment. If a faculty member in an adjunct appointment is later granted a regular appointment, his or her years of service in the former are not normally recognized in calculating the pre-tenure period. Adjunct faculty members are not required to advise students, to serve on faculty committees, or to take part in department obligations other than teaching one's assigned courses, unless such duties are designated in the contract.
Appointments in the Department of Physical Education, Athletics, and Recreation are made to the ranks of professor, associate professor, assistant professor, and instructor; these are without the possibility of tenure. They can, however, be made with the possibility of "continuing appointment" in a series of three-year renewable contracts. Those in the instructor and assistant professor ranks not on continuing appointment, but whose appointments carry the possibility of being so, will have all the rights, privileges and responsibilities ascribed to tenure-track faculty elsewhere in this Handbook; those on continuing appointment will enjoy the rights (other than tenure) and responsibilities herein ascribed to tenured faculty.
Initial appointments are established in the form of a letter from the president, specifically stating title, salary and collateral benefits, length of appointment, responsibilities, and any qualifying conditions or other considerations. The signed return of the letter by the faculty member being appointed will be taken to mean acceptance of the appointment and understanding of all its particulars; the letter thus becomes the contractual instrument.
Any appointment or reappointment to the faculty, if it is not with tenure, is either with or without the possibility of tenure and will be so designated in the letter of appointment. A faculty member may be appointed with the possibility of tenure when an appropriate continuing position exists or will become available within the first seven years of his or her employment at Carleton (the first six years in the case of an associate professor). Faculty may also be appointed with the possibility of tenure when the opening of such a position within the required amount of time is a probability but not a certitude. Clear written communication between the Dean, the department chair and the appointee is a requirement for appointments of the latter sort. It must be clear to all that any type of appointment with the possibility of tenure can actually lead to tenure only if a continuing position exists or becomes available, and that unforeseen factors such as economic exigency or changes in educational priorities might cause the College to abolish a position expected to be continuing. All other appointments are made without the possibility of tenure. Faculty so appointed include visiting professors, administrators who are granted faculty status, and those part-time faculty who are ineligible for tenure (as noted in this section and under Regular Part-Time Faculty).
Regular faculty members will normally undergo a formal review (described below) in the third year of their service to determine whether their contracts should be continued. Those in the sixth year of an appointment with the possibility of tenure will undergo a more intensive review (also described below) in that year to determine whether they should be awarded tenure. In addition, departmental chairs shall annually review and discuss with untenured members of their departments the latter's performance and professional development.
The maximum pre-tenure period is seven years for an instructor or assistant professor and six years for an associate professor. Previous service elsewhere at a faculty rank is normally not recognized in these calculations at Carleton, although at the time of a particular appointment, the president may write into the contract letter recognition of a precise period of previous service.
Faculty members with tenure are on permanent appointment. Tenured faculty members are required to participate in the Senior Faculty Development Forum (see below) roughly every ten years. Adjunct faculty members will normally undergo a review periodically during the course of their employment, at intervals to be agreed upon by the faculty member, the department, and the dean.
The following persons may vote at faculty meetings:
- Regular full-time faculty;
- Regular part-time faculty;
- Visiting faculty;
- Adjunct and emeritus faculty during terms they are teaching at least half time;
- Administrators during terms they are teaching, unless they have a vote on the College Council.
No proxy votes are allowed.
Because Carleton is a residential college, faculty members will sometimes be expected to participate in evening and weekend activities. This should not be construed, however, as a directive to live in Northfield. The degree to which faculty members fulfill their professional obligations will be judged independently of their place of residence.
As soon as possible following the adoption of the subsequent year's budget by the College Council, faculty members will be notified in writing of any change in appointment, rank, or salary.
All personnel matters will be kept confidential by the College.