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Travel & Transportation

Travel Time for Non-Exempt STaff

If a non-exempt employee is sent to outside training, such as a seminar or conference, the employee is to be paid for their normal work hours (i.e. 8:00-12:00/1:00-5:00) and no travel time. An exception would be if either before or after the training session, the employee was required by their supervisor to report to work to perform work duties or to receive instructions, then travel time would be included in the hours worked. An employee may submit a request for mileage payment.

Travel time for an overnight trip made during non-working hours is non-compensable. An employee would be paid for their normal working hours (i.e. 8:00-12:00/ 1:00-5:00).

If the outside training falls on a normal day off, such as a Saturday, the employee would be paid for their normal working hours (i.e. 8:00-12:00/1:00-5:00). Overtime may be avoided by scheduling a different day off during the same work week.
Staff will be reimbursed for personal vehicle mileage for travel on college business if a request is submitted.

Part-time exempt staff will follow the same guideline as stated above for non-exempt staff with being paid according to their normal full time equivalency (FTE). An exception would be if they attended an eight hour seminar, they would get paid for eight hours for that day. Hours exceeding their FTE may be avoided by scheduling a different day off during the same workweek.

Last revised April 1, 2010
For Staff
Keywords: travel, non-exempt
Maintained by Human Resources