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Printing Instructions

In order for Printing & Mailing Services to easily print your magazine project, you'll want to be very careful about how you set up the file. Essesntially, you will do these steps:

  1. Arrange pages in booklet form, see either CS version, CS2 version, or CS3 version instructions.
  2. Output to PDF
  3. Send file to Printing & Mailing Services

InDesign CS3 Version Instructions

CS3 has a Print Booklet option that makes this even easier than in CS2. It will basically arrange the pages in the correct order for printing automatically, though you'll want to check that it's correct. Here's what you do:

  1. Go to File > Print Booklet
  2. Choose Style: 2-up Saddle-Stitch
  3. Uncheck all of the printer's marks options in the Margins section
  4. Click on the Print Settings button at the bottom of the page
  5. Change the printer to Adobe PDF (or PDF creator on a PC), then hit OK
  6. Click on Print

This will create a PDF with the pages arranged in the proper printing order, and ask you where to save the file. To test your layout and print it out before sending the file to Printing and Mailing, just drop steps 4 and 5.

InDesign CS2 Version Instructions

CS2 has a InBooklet option that makes this a whole lot easier than it used to be. It will basically arrange the pages in the correct order for printing automatically, though you'll want to check that it's correct. Here's what you do:

  1. Go to File > InBooklet SE
  2. Choose Style: 2-up Saddle-Stitch
  3. Click on Printing and uncheck all of the printer's marks options
  4. Make sure that Create New Document (lower left) is checked

This will create a new document with the pages arranged in the proper printing order. You can (and maybe should) save this version of the document. Next, Create a PDF of your file.

InDesign CS version Instructions

Once you have all pages of your magazine collated into one InDesign file, we need to put them in an order that makes sense for the printing we will be doing.

  1. Make sure you have a number of pages (INCLUDING Front and Back covers) that is a multiple of 4 (12, 16, 20, etc). If you need one or two more pages to make this number, then find some filler content.
  2. InDesign always starts a document file with a right face page. However, for our purposes, we always want to have a left face and right face page spread. So you will have to have one empty page at the beginning of your file, if you leave it empty it won't actually appear in your file.
  3. As I told you in class, you want to arrange the pages in the order they will actually be printed. You can do this by dragging and dropping in the Pages window on the right of the InDesign screen. The first spread should be your Back and Front covers, then pages 1 and 14 (if you have 16 total pages), etc. Please see Carly or Susan if you have questions about this.

Create a PDF

We will be outputting our files to PDF format to give to Printing & Mailing Services. They will ask us to drop the file into a location on Collab (to be announced). Prior to doing that, you may want to print out a proof copy for yourselves on the Color printer in the SCIC. Here are the settings you need to worry about for that:

  1. Open your InDesign document and go to File > Export.
  2. Use Adobe Preset: High Quality Print.
  3. In the section called General, make sure the checkbox for Spreads is checked.
  4. In the section Marks and Bleeds, make sure all printer's marks are unchecked.
  5. Click Export

Send to Printing & Mailing Services

Once you are sure you have the file prepared properly, you can send it to Printing & Mailing services through their website. (If your file is over 10MB there is an alternate method, you will need to walk your file over to P&M on a USB key drive).

  1. Go to the Printing & Mailing Print Job Submission Form.
  2. Fill out the appropriate contact information
  3. For the length say 11", for width say 17"
  4. Choose the Color Laser Printer
  5. Note in the special instructions that the magazine should be saddle-stitch bound. Also note any special paper you would like to use (visit their office for samples).
  6. Choose your PDF file (NOT your InDesign file) to be printed

They will notify you when they have finished printing. Please allow at least 24 hours for your job to be finished, more is preferable. Check the magazine when it is finished.

That seems like a long complicated process, but really it's not that bad. If you have any questions, please email Carly at cborn@carleton.edu. Good Luck!