Meeting Minutes

March 9th, 2009

  • Location: Sayles 251
  • Present: President Caitlin Fleming, Vice President Pablo Kenney, Treasurer Sam Ritter, Senators Evan Rowe, Lindsey Shaughnessy, McKay Duer, Jinai Bharucha, Charlotte Turovsky, Kelsey Sloan, Ben Barclay, Wei Qi Tan, Chase Kimball, Dominic Vendell, Emogene Schilling, Nimo Ali, Erika Pearson, Cat McMurtry, Brandon Walker
  • Absent: Jack Boller
  • Guests: Julie Thornton
  • Secretary: R. Orion Martin

Budget Committee Recommendations
Treasurer's Report
Yearbook Discussion
Cave Task Force Resolution
Constitution Review
Education and Curriculum Resolution
Pepsi-Coke Contract
Senate and Committee Confirmations
Transition of Power and Looking Ahead
Open Comments

Budget Committee Recommendations
Senate reviewed the Budget Committee recommendation from last week:

Those requests less than $1,000 were considered as a block. They were approved unanimously.

The recommendation for Rotblatt was approved unanimously with one abstention. The requests for the SAGA banquet, publication and band were all approved unanimously with two abstentions.

Treasurer Ritter presented the corrected Budget Committee Guidelines. The Guidelines are general rules that Budget Committee should follow, but can break based on circumstances. A new Budget Committee Mission Statement has been added. The Guidelines were updated to bring greater clarity and specificity. The changes were minimal but important in clarifying some issues which have become points of debate.

A clause about “vouchsafe” was added. A vouchsafe indicates that the Budget Committee is passing the request onto senate without a recommendation and without prejudice.

The guidelines were approved with one abstention.

Treasurer's Report
Treasurer Ritter presented about the fiscal situation of the Carleton Student Association.

All of the academic teams have been doing very well this term, and have requested significant funds for their tournaments. Some large expenses this term: Acapella sound equipment, Book Across the Bay, and Kai Wright.

CSA began this term with 21,500 in Special Allocations this term. Budget Committee has used all of that money this term. There were not many requests last term, but the large number of requests this term has

Use of AltBev and honoraria has stayed strong. Third Center saw a large increase in requests. AltBev has been used to fund small events that are less than $30.

There is no more Senate Discretionary Fund because the Capital Reserves budget is below $45,000. The reason for this is the Habitat for Humanity funds, which were not correctly allocated last year, have now been taken from Capital Reserves.

$16,000 has been allocated to the Spring Programming Board. If this money came out of the Special Allocations budget for spring, there would not be much money left for other events.

Yearbook Discussion

President and Vice President-elects Duer and Bharucha discussed the plan for the yearbook.

Alumni Affairs donates $6,000 every year to send yearbooks to the graduating class. There are still books left over from last spring. They imagine printing 500 to 600 this year, and asking who wants them. This would significantly decrease the cost of the yearbook.

Shaughnessy recommended asking seniors if they wanted the year book, and to not send it if they don’t.

Kenney said that the yearbook isn’t worth the expense, because it is such low quality.

Turovsky recommended asking students if they still want a yearbook or if they could perhaps move to a digital format in the future.

We were under contract for three years, but this year the contract has expired.

Barclay recommended printing with a local printer, like the printer who prints the lens.

Shaughnessy recommended that students must say that they want a yearbook in order to get one.

Duer said that although the quality has decreased in recent years, there are new students working on it now who are doing a great job on this year’s yearbook.

The software that they are designing the yearbook on is the proprietary software of the printing service, and so we cannot print with other printers.

Kimball asked if seniors will be under an “opt out” or “opt in” system.

Bharucha responded that the assumption they were going on was that it would be “opt out” because previous yearbooks were lame, and these new yearbooks will be better. She has faith that the yearbook this year will be significantly better.

The least we can pay is about $4,000. Last year they were $22 a piece. The less copies are printed, the more the price per book increases.

Dean Thornton commented that yearbooks record history in a unique way that is not captured by things like facebook. Fraser recommended that it be available in PDF format.

Kenney recommended that CSA move to a pay-model where students must pay for the book if they think it is worth having.

Bhala commented that the yearbook is the historical record, and it should be taken over and run by capable students.

Shaughnessy asked about paying student workers to finish the yearbook on time so it wouldn’t have to be sent to seniors, and then use that money to pay the workers. Campus offices have responded that they are busy, but they might be more interested if it became clear that CSA is serious about cutting the yearbook.

Cave Task Force Resolution
Senator Rowe proposed a task force to address concerns about the Cave. The resolution is as follows:

CSA Senate Resolution Enacting an Ad-Hoc Task Force on the Future of The Cave

  Whereas, The Cave is Carleton’s primary student-run music and social venue, and

 Whereas, The Cave received $40,554 in Student Activity Fee funding for the 2008-2009 academic year, and

 Whereas, All student organizations, and especially those founded explicitly for the purposes of providing a service to students, have an obligation to reach out to the entire campus community, and

 Whereas, It is the policy of the Carleton Student Association to exercise oversight and expect accountability from all student organizations, and especially those that consume the largest percentage of student resources,


 (1) Resolved, That an ad-hoc Task Force on the Future of The Cave shall be formed, and

 (2) Resolved, That membership of this Task Force shall be comprised of all student members of current Cave management, two members of Social Programming Board, two members of the KRLX Board of Directors, two Campus Activities Programming Assistants, two members of CSA Senate, and two students-at-large, and

 (3) Resolved, That the Task Force is directed to tender a report to the CSA Senate by Friday of the Fourth Week of Spring Term, and

 (4) Resolved, That the Task Force shall, at a minimum, address the following factors in its report:

   1. General goals and vision for the venue

   2. Ensuring wide use of the venue by all students

   3. Possible application for a beer and wine liquor license

   4. Creating a set of best business practices

   5. Recommendations on the management structure of the venue

 (5) Resolved, That the Task Force is encouraged to solicit the input of relevant administrative offices (possibly including the Business Office, the Office of the Vice President and Treasurer of the College, the Office of the Dean of Students, and Bon Appétit Management Services) in writing its report, but that the process is to remain entirely student-directed.

The Cave managers have been shown the document. They are interested in the discussion.

There has been dissatisfaction with the Cave, and it is a significant expense for the CSA. It costs $40,000 per year. The resolution was approved unanimously.

Constitution Review

CSA Senate did not vote on the constitution last week, so it reviewed the changes that were posted two weeks ago. The changes were approved unanimously. They must now be approved by the student body.

There was a proposed change to the Student Activity Support Fund. It was as follows:

Article III, Section 4, J. The Student Activity Support Fund shall be utilized for $150 grants to lower-income students for the purpose of paying the Student Activity Fee. This fund is administered by the Office of Student Financial Services, and is intended to support students who need financial aid.

The change was approved unanimously.

Education and Curriculum Resolution
Senator McMurtry proposed a resolution on the new curriculum. This is an update to the resolution that was proposed earlier. The updated section resolution reads as follows:

Resolved, (4) The CSA Senate strongly discourages changes to the following requirements:

a.   Mandatory, writing-rich first year seminar that privileges common curricular elements, collaboration with peers, and the ethical use of information;

b.  Three quantitative reasoning encounter courses;

c.  Global Citizenship requirement that mandates at least one course in International Studies and one course that gives significant attention to the processes and institutions by which people, cultures, and classes are subordinated in the United States and in comparative perspective;

d.  The opportunity for students to fulfill part of the Language Requirement through off-campus study;

e.    A maximum of 18 pre-matriculation credits; and

The Graduation Requirements has been presented to the faculty twice, and the faculty are now proposing changes to it. This resolution highlights the changes that are most important to students. The Education and Curriculum Committee has been very responsive to student interests.

One of the issues is halving the allowed number of pre-matriculation credits (credits that students are allowed to come to Carleton with from AP tests). The argument against pre-matriculation credits is that they are a sign of privilege, and damage the integrity of a Carleton education. Students coming from strong academic backgrounds can complete Carleton as much as two terms early. Also, faculty do not see AP classes as comparable to Carleton classes.

Kenney said he felt that this should be a new resolution. He added that he didn’t think the student body at large would support the clause about pre-matriculation credits, because it makes things harder for a specific group of students.

Bhala asked about the testing-in to some classes. Students will still be able to use AP tests to get into upper level classes, but those lower level classes will not be counted as credit.

There will be less distribution requirements under the new curriculum. Small departments are worried that no students will take their classes. One response has been to encourage the college to reevaluate advising.

Bharucha said she felt that the student body does not unanimously support the clause about pre-matriculation credits.

Senate will address this issue in the Spring.

Pepsi-Coke Contract

Earlier this term, senate voted for a combined Pepsi-Coke vending contract. Since then, the companies have revoked their offers and presented new offers. The officers asked if CSA Senate still supports the Pepsi-Coke combination. Senate approved unanimously.

Senate and Committee Confirmations
There will be one open seats on Senate next spring term that will need to be filled. The nominations were made by Bharucha, Duer, Kenney, and Fleming.

Senator-at-large (Spring Term only)
Samir Bhala ‘12
David Heifetz ‘11
Rebecca Song ‘11

Budget Committee
Charlie Liu ‘11
Sam Ritter ‘10
Rose Schuchat ‘11
Isak Skov ‘11


Hannah Lucal ‘12


College Council Student-at-Large (Spring Term only)
Jon Fraser ‘10
Charlotte Turovsky ‘11

Education and Curriculum Committee
Becca Wang ‘11

Song and Heifetz were asked why they did not run in the most recent elections. Song responded that she was busy, and Heiftetz explained that he thought he would be going off campus in the spring.

Senate went into closed discussion.

All of the nominations were approved.

Transition of Power and Looking Ahead

Fleming thanked CSA Senate for their work. A recent returning Trustee CSA Senate president was very impressed by CSA.

Kenney agreed that this has been by far the most active senate that he had been a part of.

Duer thanked the leaving officers (and me the secretary) for our commitment to Senate. She said she is very excited to get started on spring term. Senate is place where students can make progress on issues they’re excited about. She mentioned her hopes that Carleton will begin a day of service.

Open Comments

McMurtry said that there has been a recent spree of vandalism which has cost the college $10,000. She recommended that CSA pay for this.

Thornton commented that the individual students should be held accountable. Students should come forward if they have information. There have been four vending machines vandalized. A radiator was pulled from the wall. Five or six fire extinguishers were pulled recently. Someone urinated in Sevy Tearoom.

Turovsky recommended making a banner in Sayles.