Student organizations are cautioned to use care when keeping track of their finances. Click here for helpful tips on how to keep your organization from overspending.

The most typical procedure for organizations and individuals to spend their allocated funds is through a reimbursement process.

• Once an organization or individual has been allocated money, one or more group members will pay the initial cost with personal funds.
• Fill out a check request form (green sheet) found in the basement of Leighton or by the Senate Office in Sayles 160.
• It is very important to attach the receipt and have the treasurer of your organization sign the check request form. Please note: signed credit card receipts (without items listed) are not acceptable. The receipt must clearly detail what was purchased and the individual prices - this is most often an issue with meals.
• Carleton is exempt from paying sales tax in Minnesota. You may pick up a Sales Exempt Certificate from the Business Office website and take it with you when you make purchases.
  
• The request for reimbursement (green form) MUST be turned in within sixty (60) days of the purchase, or the Business Office will not accept it.
• The Treasurer will look it over, sign the form, and turn it in to the Business Office. You will recieve a reimbursement check in approximately one week.
• Checks are only written on certain days of the week, so please do not expect to be immediately reimbursed.

If your organization's purchase is too large to pay out of pocket, talk to Susan Benson in the Business Office (sbenson@acs.carleton.edu). She has a credit card for student organizations to charge purchases.

**Even if your organization has already purchased items, Senate cannot reimburse purchases that violate bylaws. Senate does not distribute funds to groups or individuals retroactively. Funds must be requested well in advance. Please email the CSA Treasurer Sarah Duane (duanes), before buying items if you unsure. Overdrawing student organization accounts will result in an automatic audit, as well as responsibility of the group officers to repay the funds.**