Carleton Table Tennis Club Charter
Purpose of the Organization
Devoted to a sport that crosses cultural boundaries, the Carleton Table Tennis Club is a community designed to challenge experienced players, allow intermediate players to improve, and introduce beginners to what makes table tennis so unique. People of all ages, physical abilities, and backgrounds are welcome to hone their skills or play a relaxing game with friends.
Description and Duties of Officers
This organization recognizes two co-presidents and treasurer that shall be elected by its members on a yearly basis.
The co-presidents are charged with the administration of regular club operations (arranging meeting times and locations, setting the agenda, organizing bi-weekly playing sessions, and planning tournaments). The presidents are also required to maintain and build a relationship with the National Collegiate Table Tennis Association an local schools with interest in Table Tennis.
The Treasurer shall oversee the budget and report financial concerns to the president and vice-president. The Treasurer will also be charged with planning the upcoming year's budget through the CSA Spring Allocations process, and requesting Special Allocations from the CSA and the Budget Committee.
Procedure for Officer Election and Removal
Members shall elect the co-presidents and treasurer during the 5th week of spring term. Elections will be held in a meeting called by the current Presidents, and members must be notified that elections will be held at that meeting. All members are eligible to vote.
Officers will assume their positions on the first day of Fall term the following year and their term will last until the last day of Spring term.
Members who are planning on being off-campus or on leave one or more terms during the next year are not allowed to run for an officer position. Officers who decide to go off campus or take a term off are required to resign their post by the last day of their final term on campus before leaving.
Weekly Table Tennis
The Co-Presidents will decide upon times and locations for weekly playing sessions and set them up with the proper authorities. There will be at least two sessions per week, with each session attended by at least one of the club's officers. Sessions will be publicly advertised through flyers, e-mail, the NNB, and word of mouth. Everyone will be welcome at these weekly sessions.
The officers will keep an eye out for tournaments in the area and provide the club with information about any local competitions. They will organize transportation and supply any support aspiring players may need.
The officers will also organize at least one intramural tournament yearly and if the facilities are sufficient, an inter-collegiate tournament as well. The format and structure of the tournaments are at the discretion of the presidents.
An annual report shall be submitted to the Budget Committee as part of Spring Allocations. The report shall meet the requirements stipulated in the CSA Senate Bylaws.
The organization must have a minimum of ten members at all times. If membership falls below ten without the permission of the Chartering Committee, the organization is inactive. If the organization is inactive for three consecutive terms this charter is invalid and the organization is disbanded.
Amendments to this charter require the approval of the Chartering Committee and the CSA Senate.