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Events

Managing Events:

Creating an Events Page

Before your events calendar can show up, you need to create an Events page.

  1. Click Pages from the Content Types Menu
  2. Click Add Page.
  3. Fill out the necessary page fields. (For help, see Page Form Fields.)
  4. Select Events for Type of Page.
  5. Click Save and Finish.

Borrowing Events

If an event already exists on another Reason site, you can borrow it and display it on your site's events calendar.

  1. Click Events from the Content Types menu.
  2. Click the Borrow tab. If you have previously borrowed events from another site, those images will appear first.
  3. Use the Search tool to find the event you want.
  4. When you find the event you want, click the Borrow link at the right side of that event's row. It will now appear on your events calendar, and is moved up to the Selected list.

Adding Events

Add events and they will show up on your events calendar.

  1. Click Events from the Content Types menu.
  2. Click Add Event.
  3. Fill out the Add Event form:
    • Date & time of event: Enter Month/Day/Year, or click the calendar icon to select a date.  For
    • Duration: Length of event, in hours and minutes
    • Repeat This Event: Select from the options if the event repeats daily, weekly, monthly, or yearly.
    • Event Title:  A short title of the event.
    • Brief Description of Event: A brief summary of the event. This is what appears on the central events database and on lists of events.
    • Location:  Building and Room number, where appropriate  Note: Room reservations and other arrangements must be made through the appropriate channels. Posting an event here does not reserve a space for you.
    • Sponsoring department or organization:  Who is sponsoring the event?  Your site name is filled in by default.
    • Username of Contact Person: Your username is filled in by default.
    • Contact Department or Group: If there is an additional contact, fill this out.
    • URL for More Info: If this event has a site dedicated to it, enter that URL here.  If you want the campus calendar to link to this event on your events calendar, simply leave this field empty.
    • Full Event Information:  This is the full event information.  Include details or further description here that were not in the summary.
    • Keywords: Keywords related to your event.
    • Categories: Categories your event corresponds to.
    • Audiences: Who is the event for? Check as many boxes as apply.
    • Show or Hide? Hidden events will not show up in the events listings.
    • Sharing: Can other sites borrow this event?
  4. Click Save and Continue Editing or Save and Finish.

More Event Listing Features

Select Categories

Adding categories to your event allows users to browse events by topic.

  1. While editing your event, click Select Categories from the left sidebar menu.
  2. Click Select next to the category or categories you'd like to include.
  3. Click Finish in the left sidebar menu.

Add Images

Add images to the sidebar of your event listing.

  1. While editing your event, click Images from the left sidebar menu.
  2. Select the image you want from the available images. You can also add or borrow images at this stage. (See Adding Images to Your Site for more info on adding or borrowing images.)
  3. Click Finish in the left column.

Add Registration Slots to the Event

If you are planning an event that may attract more attendees than your space can accommodate, you can allow users to register for the event. If the registration slots are all filled, a note will appear on the event to say that registration is full. When the event is over, the registration form will disappear from the listing. Note: The page type must be changed from a standard events page to one that displays registration slots.

  1. While editing your event, click Add Registration Slots to this Event from the left sidebar menu.
  2. Click Add Registration Slot 
  3. Enter a descriptive name for the registration slot (e.g. "HCR Dinner Registration"), along with a description (e.g. "Sign up to reserve a seat!"). These will appear on on the event listing.
  4. Enter the maximum number of attendees in the Registration Slot Capacity field.
  5. Click Save and Finish.

Associate with a News Item

If you have a related story about the event, link your event to a related news or blog post.

  1. While editing your event, click Associate with a New Item from the left sidebar menu.
  2. Select the news item you want from the available images. You can also add or borrow News / Posts at this stage.  (See Creating and Publishing News Posts for more info on adding News / Posts.)
  3. Click Finish in the left column.

Attach a Publicity Poster

You can attach a publicity poster to the event. The poster will appear as a sidebar image on the event listing (and at Carleton it will also appear on digital signage displays throughout campus).

  1. While editing your event, click Attach a Publicity Poster from the left sidebar menu.
    • For optimal results, use a vertical image (the digital display area is 695 pixels wide by 1070 pixels tall).
  2. Select the image you want from the available images. You can also add or borrow images at this stage.
  3. Click Finish in the left column.