Tables

A Carleton College department or student organization can reserve a table location in Sayles-Hill Great Space Monday - Friday from 9:00 a.m. - 6:00 p.m. during the academic term.  Tables are typically used to promote an event, bring awareness to a campus or local issue, fundraise or register for an upcoming event.

To reserve a table, please review the policies and steps to reserving a table below (NOW ONLINE!).

Table Policies

  • After hours and weekend reservations are not available.
  • Tables need to be reserved 24 hours in advance.
  • Table at your designated location. Each reservation will receive one 6 foot table and 2 chairs. Your table will be labeled with your department/organization. 
  • Table signage should be placed behind your table using the tack strips.
  • No tape should be placed on the tables.
  • We do not accept reservations for local business or off-campus organizations. However, if you receive sponsorship from a campus department or organization, the department/organization can make a table reservation on your behalf. There is no fee if you are sponsored.

Table Resources

  • Banner supplies for signage at your table, supplies and a creation station are available in the Student Activities Office during business hours (9:00 am. -5:30 p.m., M-F) or you may print them at Printing Services.
  • Schillers Collection/Donations: CSA chartered student organizations may request to accept "Schillers" as a method of payment for their fundraising efforts. Campus Services must receive the application a minimum of two weeks in advance. If approved, Schilllers will be processed at the Sayles-Hill Info Desk during business hours.

Reserving a Table

  1. Log into EMS Web App (previously known as Virtual EMS) using your Carleton ID and password.
    • Please note: If you have never used the college online reservation system, you will get a pending account notification. You will be approved within 24 hours and will be able to move forward with any future reservations.
  2. Click on Reservations.
  3. Click on Room Request.
  4. Complete the form fields for WHEN & WHERE. For the facility location, select Sayles-Hill Tabling
  5. Under SET-UP, select 1 for attendance and standard/as is for the set-up type.
  6. Click on Find Space.
  7. A list of available tables will appear.  Select the table location you want to reserve. See a map of the specific locations in Sayles-Hill Great Space. Note: If no tables appear, there are no tables available on the date you selected.
  8. Click Submit Reservation.
  9. You will be directed to the details page; you must fill out all form fields with a red asterisk, and then click Submit Reservation. 
    Note: If your student group is not listed choose Other-Student.
  10. You will receive a confirmation email from the Student Activities Office once your reservation has been confirmed.