Currently@Carleton
Important Updates and Parking Information for Reunion Weekend, June 14 through 17
More than 1,900 alumni and family members have pre-registered to attend Reunion―a new pre-registration record―and we expect to have close to 2,300 guests altogether. Your support is one of the key factors in this weekend’s success. Please read the attached for ways you can help.
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During the next two weeks you will begin to see activity happening on campus as we make final preparations for reunion. One of the major activities will be the installation of the tents and reunion supply trailers. We ask your help in keeping the Nourse parking lots free of all vehicles from Monday morning, June 11 through Wednesday, June 20. The tent on the West Johnson House parking lot (between Admissions and Henry House) will be going up early on Tuesday, June 12 and should be removed on Monday, June 18.
One very tangible way you can help is by parking off-campus on Friday, June 15. On that day, members of the Heywood Society (those who have included Carleton in their wills or have made a planned gift) will gather in Great Hall for a luncheon. Freeing parking spaces, especially in the College Street on-campus parking area and behind Leighton, will make access to the luncheon significantly easier for our Heywood Society guests, many of whom are elderly. We thank you for participating in this important act of hospitality.
For a schedule and list of attendees, visit the Reunion Web site. Final schedule booklets will be sent to all faculty and staff and copies are available at the reunion registration desk in Sayles-Hill beginning at 3 p.m. on Thursday, June 14. If you have any questions about reunion, please contact Alumni Affairs at x4205.
Year-End Reminders from the Business Office
Congratulations to our students, faculty, and staff on another academic year filled with accomplishments! June marks not only the end of our academic year it also marks the end of our fiscal year on June 30. We would like to remind you of a few housekeeping items before you leave campus.
- We encourage all campus employees to make sure all College purchase orders, invoices, employee expense reimbursement requests, travel expense reports, travel advance receipts, and all deposits are submitted to the Business Office before you leave campus for the summer.
- Petty Cash Custodians are reminded to reconcile their accounts with the Business Office. If you will not be accessing your fund during the summer please turn it in to Judy Matson for safe keeping. Please be aware, the Business Office will be conducting random audits of the departmental petty cash funds during the month of June.
- The Business Office Cashier Window will close at 4:30 p.m. on June 29 to audit year-end cash balances. They will reopen at 8:30 a.m. on July 2 for the New Year 2007-2008!
- All vendor invoices and employee expense reimbursements for the month of June (or earlier months) must be submitted to Accounts Payable by noon on July 11 (or sooner!) to ensure they are posted to the appropriate fiscal year.
- Visa purchases posted to your card on or before June 30 will be charged to fiscal year 2006-2007. Orders should be placed at least a week in advance to ensure they post to your card prior to month end. June Visa transactions must be reviewed and approved by Friday, July 13.
If you have questions or concerns, please feel free to contact the Business Office at x7095. Thank you for your support as we work to close our fiscal year in a timely and accurate manner.
New WeightWatchers@Work Meeting Times
Starting June 4, two meeting times will be available for WeightWatchers@Work participants:
- Monday 11:30 a.m. to noon (weigh-in begins at 11:15 a.m.), Sayles-Hill 251
- Monday 12:30 to 1 p.m. (weigh-in begins at 12:15 p.m.), Sayles-Hill 251
Contact Heidi Eyestone heyeston@carleton.edu or x5399, if you have questions.
Commencement Processional and Recessional Routes
Commencement exercises will be held outside on Saturday, June 9, at 9:30 a.m. on the lawn west of Hulings Hall. There will be unlimited seating available. The academic procession will assemble on the sidewalk alongside of Laird at 9 a.m. and will begin processing (in pairs) toward Music Hall at 9:20 a.m. Diagrams for processional and recessional routes will be e-mailed to all faculty, staff, and students.
In Appreciation…
I would like to extend my gratitude and thanks to all of you who attended and/or participated in the brunch and silent auction held on my behalf May 24. I am overwhelmed by the support and generosity of my friends and colleagues in the Carleton and Northfield communities. The funds raised will be of great assistance in paying for medical expenses, especially all of the unexpected ones I’ve come to learn about. Due to chemotherapy treatment earlier that week, I was unable to be present at the brunch. It sounds like I missed a good time! Many of you have commented on how much fun you had and how nicely the event was organized. I would particularly like to extend a special thanks to the following for the planning, care, and time they dedicated to making it so: Campus Activities Program Assistants Andy Krominga, Makda Goitom, and Claire Welo; Robin Hart Ruthenbeck; Chris Rasinen; Jan Truax; Susan Quay; and Tricia Peterson. Your continued support, cards, thoughts, and prayers are greatly appreciated!
Exempt Employee Leave Reporting
In order for the College to appropriately account for the financial obligations it has to all employees, it has become necessary for us to standardize and formalize the leave reporting process for all non-faculty exempt employees. This process will effectively address issues brought to the Audit Committee of the Board of Trustees following the prior year audit of our financial accounting systems by LarsonAllen, LLC and ensures our financial statements are in alignment with Generally Accepted Accounting Standards. Please read the complete article for further details.
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As of July 1, 2007, exempt employees will be required to report leave on a monthly basis. On the first day of each month, all non-faculty exempt employees will receive an e-mail from the business office, with a link to a Web site where they will be asked to enter the number of floating holidays, vacation and sick days used during the previous month. Exempt leave should be reported in half-day or full-day increments.
The first report requests total leave days carried forward to the new fiscal year (July 1, 2007 through June 30, 2008) and is available now for your convenience on the Business Office Web page on the Forms and Policies link titled Exempt Leave Reporting.
The Human Resources Office has designed a form to assist you with tracking your leave related days, found on their Web page under the Documents and Forms link under the Leaves category titled Exempt Leave Tracking in both Word and Excel formats.
For additional information about vacation and leave policies, please refer to the Employee Staff Handbook Web site. There have been no changes to the policies.
Annually, your reports will be summarized and sent to your supervisor for approval. Supervisors will be responsible for verifying the leave reported, and resolving any discrepancies identified through conversation with their staff as needed. The form should be signed (corrections acknowledged by both supervisor and staff) and returned to the payroll office to ensure our records are maintained on a timely and accurate basis.
We appreciate your cooperation and support as we work to enhance this process. We have made every attempt to make this process efficient for both the exempt employee and their supervisor.
Please feel free to contact us with questions as needed. We also encourage your comments and suggestions on how we can enhance this process for you in the future.
Linda Laughlin (x5989 or llaughli@acs.carleton.edu)
Karyn Jeffrey (x4174 or kajeffre@acs.carleton.edu)
Linda Thornton (x4171 or lthornto@acs.carleton.edu)Northwoods Wild Rice Chicken Salad Recipe
There have been many requests for the Northwoods Wild Rice Chicken Salad recipe, and we are very happy to share it with you. The attached recipe can easily be increased, if you wish. Enjoy!
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Northwoods Wild Rice Chicken Salad
Serves 88 grilled boneless/skinless chicken breasts, cut julienne
1 cup wild rice
2 cups chicken stock
1 tablespoon lemon juice
1 bunch sliced green onions
½ diced medium red bell pepper
½ lb. sugar snap peas, cut in 1-inch pieces
2 avocados, sliced
1¼ cups pecan pieces
2 garlic cloves, minced
2 tablespoons dijon mustard
salt and pepper to taste
¼ cup red wine vinegar
⅓ cup vegetable oilGrill chicken breasts and cool. Cut julienne style.
Rinse rice, drain, and discard liquid. Cover rice with chicken stock and bring to a boil, reduce and simmer until just al dente. Drain any excess liquid. Add lemon juice, sliced green onions (use both green and white parts), red pepper, and peas.
Make the dressing, starting with the garlic, dijon, salt, pepper, red wine, and vegetable oil. Pour over above ingredients. Marinate a minimum of two hours before serving.
Place the rice mixture on a plate, add julienned chicken breast. Place two to three slices fresh avocado and pecans on top.
Grape tomatoes and/or mandarin orange slices add a nice color and flavor to this entrée.