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Payroll Questions for Fall 2004 Training Session (in no particular order)

• Can a bi-weekly employee take time off without pay? If so, how or will it affect his/her benefits?
• How do election judges document their time away from work? Explain the new “civic duty” code.
• How does one accurately document funeral leave (e.g., indicate if deceased is mother, grandfather, co-worker, etc.)?
• How does one record SAC Meetings, SAC Luncheons, SAC committee member’s meetings?
• How does one document working more than eight hours in one day?
  e.g,. Jane Doe works a 35-hour work week. She works 9.25 hours on Friday due to leaving early on Tuesday and Wednesday. Should the 9.25 hours be recorded in the Regular Work column or should only 8.0 hours be recorded there, and 1.25 hours recorded in the Extra at Regular Pay for Friday?
• How does one record LifeStyles Program time (initial two, one-hour consultations)?
• Could there be a Supervisor’s Handbook or FAQ on the HR Web site for timesheet instructions and examples?
• In regard to vacation hours taken, if one wanted to take a full week’s vacation in July, but his/her accrual wasn’t that high, how would one mark that on their timesheet? Are exempt staff held to the same standard? If a week is taken in July, but accrual isn’t at that level yet, do they take days unpaid?
• Where does one find out how to handle Jury Duty? Not only the timesheet completion portion, but the pay received for this duty? Will this information be included in the Staff Handbook?
• If we are unsure of how to document something, who should be our first point of contact?
• When we are lucky enough to receive an extra “holiday” from the President (such as an extra day around Christmas or the 4^th of July), how do we document this extra day.
• If I were to go to a conference that ran from Thursday through Saturday in Washington, DC, how would I record that on my timesheet? Would I receive overtime pay for my Saturday work? Would I only receive 8 hours of pay on Saturday, even if events were going longer than that? How about the time I travel on the airplane back from D.C. on Saturday night?
• How do we find out what our balances are on the lesser-used types of time off, such as:
  * adult child, parent, spouse, domestic partner sick leave;
  * funeral leaves: immediate family, extended family, or co-worker friend;
  * any others like this.
• Please explain the College’s policy for handling timesheet questions. Who does the Timesheet Specialist call, if a change is made? Is a copy of the timesheet sent out to the employee, etc.?
• What should I do if the supervisor is unable to sign the timesheet in a timely manner? (i.e. out of town, sick day, just not in the office)
• Do supervisors authorizing our timesheets receive training? Does the Payroll Office provide new employees and new supervisors with information on how a timesheet is to be completed?
• Please explain how paid leaves, such as holidays, funeral leave, etc. are calculated.

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Winter Break Instructor-led Learning

A list of Winter Break ITS learning opportunities is now available at

https://apps.carleton.edu/campus/its/newsletter/netid_only/

You can register for Winter Break classes by following the link listed above or by going to the ITS pages and following the link listed on the left side of your screen under "News from ITS." You will need to enter your NetID (the same as your e-mail) username and password to see the listing and complete the online registration.

Sessions include:

• Securing Your Home PC and Mac
• Working With Your PDA
• Word Merge 2003
• Publisher 2003
• Accessing Your Network Files from Off Campus
• Working with Graphic Images
• Managing Spyware
• Working with Excel 2003
• Managing Your Mail with Mulberry, GroupWise, AppleMail, and Thunderbird
• Intro to GroupWise Mail and Scheduling
• Using Reason

If you have questions, please contact your Computing Coordinator.

Online Learning

ITS has online learning available for faculty/staff thru Element K, a national training organization. An online learning account can be opened at no cost to you. This is a great opportunity to have training for many of the applications you use. Those that have used the online accounts this past year have found them very helpful. To obtain an online learning account, please contact your computing coordinator who can create an account for you.

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Winter Workshops for faculty: http://apps.carleton.edu/campus/ltc/FacultyWorkshops/

Featured reading from the LTC:

• Meeting the Office Hour Challenge, an article in The National Teaching and Learning Forum. Access it electronically or read it in the LTC. http://www.ntlf.com/restricted/v13n5/fundamentals.htm
• AAC&U’s Peer Review, has an issue dedicated to Quantitative Literacy (Summer, 2004) and another dedicated to Advancing the Conversation Between Graduate and Undergraduate Education (Spring, 2004). See them in the LTC or at http://www.aacu.org/peerreview/
• Other electronic journals available to faculty from the LTC Web site: http://apps.carleton.edu/campus/ltc/resources/ejournals/

Watch for information about LTC winter presentations on our Web site: http://go.Carleton.edu/ltc

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Off-campus studies are an integral part of the educational experience for a majority of Carleton students. We have examined the four-year history of participation in off-campus studies for the Class of 2004. Sixty-eight percent of the entire class studied off-campus, thanks in part to the winter-break field research programs. Nine departments saw 100% of their majors study off-campus, and over 70% of majors in eleven other departments earned credit off-campus. Europe continues to be the most popular destination with a 50% rate of participation among Carleton students. Compared with participation rates in 2002-2003, the percentage of students studying in Africa rose by 8% and in domestic programs in North America by 6%. Participation declined in programs in Asia by 13%, in Latin America by 8%, and in Australia/Oceania by 2%. In 2003-2004, thirteen Carleton faculty members directed programs off-campus.

Check our Web site for more remarkable statistics: http://apps.carleton.edu/curricular/ocs/statistics/

Talk to the students and faculty directors themselves to learn more about the real meaning behind the numbers.

If you would like a printed copy of the OCS annual statistics, please contact the OCS office at x4332.