Congratulations to our students, faculty, and staff on another academic year filled with accomplishments! June marks not only the end of our academic year, but it also marks the end of our fiscal year on June 30. We would like to remind you of a few housekeeping items before you leave campus.
- We encourage all campus employees to make sure all College purchase orders, invoices, employee expense reimbursement requests, travel expense reports, travel advance receipts, and all deposits are submitted to the Business Office before you leave campus for the summer.
- Petty cash custodians are reminded to reconcile their account with the Business Office. If you will not be accessing your fund during the summer, please turn it in to Candace Koen for safe-keeping. Please be aware the Business Office will be conducting random audits of the departmental petty cash funds during the month of June.
- The Business Office cashier window will close at 3:30 p.m. on June 30 to audit year-end cash balances. They will reopen at 9:30 a.m. on July 1 for the new fiscal year 2009-2010!
- All vendor invoices and employee expense reimbursements for the month of June (or earlier months) must be submitted to Accounts Payable by noon on July 7 (or sooner!) to ensure they are posted to the appropriate fiscal year.
- Visa purchases posted to your card on or before June 30 will be charged to fiscal year 2008-2009. Orders should be placed at least a week in advance to ensure they post to your card prior to month end. June Visa transactions must be reviewed and approved by Tuesday, July 14.
If you have questions or concerns, please feel free to contact the Business Office at x7095. Thank you for your support as we work to close our fiscal year in a timely and accurate manner.