Department Chair/Program Director Handbook


The purpose of this Handbook is to help those with little previous administrative experience learn as quickly as possible how to chair a department and to provide a handy reference for experienced chairs. The Department Chair/Program Director Handbook in no way replaces the Faculty Handbook (which has legal, contractual status), but it is offered as a helpful supplement.

The topics in the Handbook are arranged in alphabetical order. As you read through the various topics, you will find deadlines printed in bold. You will also find these deadlines included on the Department Chair/Program Director Calendar. This calendar is provided to give you an idea of some of the activities, events or deadlines that will affect you and/or your department throughout the year.

I hope you find this Handbook helpful. Throughout your tenure as chair, if you find items that should be addressed in this Handbook, please let us know.

Bev Nagel
Dean of the College

Your Role as the Chair/Director
The Department Chair/Program Director Calendar


Academic Difficulty
Annual Reports
Archiving of Comps, Honors Papers & Other Significant Student Work

Benedict Distinguished Visiting Professors

Career Center
Change Requests - Classroom, IT, and Facilities
Chemical Hygiene and Radiation Safety
Chesley Lectureship
Classroom Visits
Continuing Review Procedures
Course Release Policy

Department Assistants
Department Curriculum Committees
Department Meetings
Department Planning Forms
Department Retreats
Department Reviews
Distinguished Visitors-in-Residence

End-of-Term Procedures
End-of-Year Conversations
Endowed Speaker Funds and Lectureships 

Faculty Curricular Planning Committee (FCPC)
Faculty Development
Faculty Housing
Faculty Meetings and Faculty Retreat
Faculty Pre- and Postdoctoral Fellowship Positions

Gifts to Academic Departments
Grant Proposals and Grant Reporting
Guidelines for Academic Minors 

HERC (Higher Education Recruitment Consortium)
Hiring – Non-Tenure-Track
Hiring – Tenure-Track
Honors Convocation
Hosting Distinguished Visitors or other Special Guests
Hosting International Visitors 

Institutional Animal Care and Use Committee
Institutional Review Board

Learning & Teaching Center (see Perlman Center for Learning & Teaching)
Lucas Lectureship

Mentoring New Faculty
Mentoring Program

Office Assignments and Moves
Office Hours
Office Supplies
Ombuds Office

PEAR Reviews
Perlman Center for Learning and Teaching
PEPS (Presentation, Events, and Production
Personal and Family Accommodations
Program Reviews (see Department Reviews)

Radiation Safety (see Chemical Hygiene and Radiation Safety)
Registration and Scheduling
Research on Human Subjects
(see Institutional Review Board)

Sabbatical and Other Leaves
Salary Recommendations – Faculty
Social Occasions and Gifts
Staff Hiring
Staff Performance Evaluation and Salary Increases
Staff Professional Development
Student Departmental Advisers
Student Health and Counseling
Student Information - Electronic
Student Observer Program
Summer Academic Programs
Summer Use of Carleton Facilities
Symposiums, Conferences, or Seminars

"Take a Faculty Member to Lunch" Program
Teaching Credit for Teaching and Mentoring Students in Collaborative Research
Tenure Reviews
Third-Year Reviews

Visiting Speakers

Website Structure Guidelines