So… you’re the chair/director!
The purpose of this Handbook is to help those with little previous administrative experience learn as quickly as possible how to chair a department and to provide a handy reference for experienced chairs. The Department Chair/Program Director Handbook in no way replaces the Faculty Handbook (which has legal, contractual status), but it is offered as a helpful supplement.
The topics in the Handbook are arranged in alphabetical order. As you read through the various topics, you will find deadlines printed in bold. You will also find these deadlines included on the Department Chair/Program Director Calendar. This calendar is provided to give you an idea of some of the activities, events or deadlines that will affect you and/or your department throughout the year.
I hope you find this Handbook helpful. Throughout your tenure as chair, if you find items that should be addressed in this Handbook, please let us know.
Michelle Mattson
Provost and Vice President for Academic Affairs
Your Role as the Chair/Director
The Department Chair/Program Director Calendar
Department Chair/Program Director Handbook
Table of Contents
A
- Academic Difficulty
- Accessibility
- Accommodations
- Administrative Assistants (See Department Assistants)
- Admissions
- Advising
- Alumni
- Annual Reports
- Archiving of Comps, Honors Papers & Other Significant Student Work
- Assessment
B
C
- Career Center
- Change Requests – Classroom, IT, and Facilities
- Chemical Hygiene and Radiation Safety
- Chesley Lectureship
- Classroom Visits
- Compensation for Chairs and Program Directors
- Continuing Review Procedures
- Course Release Policy
D
- Department Assistants
- Department Curriculum Committees
- Department Meetings
- Department Planning Forms
- Department Retreats
- Department Reviews
- Distinguished Visitors-in-Residence
E
F
- Faculty Curricular Planning Committee (FCPC)
- Faculty Development
- Faculty Housing
- Faculty Meetings and Faculty Retreat
- Faculty Pre- and Postdoctoral Fellowship Positions
- Faculty Qualifications Policy
- Files
- Food
G
H
- Harassment
- HERC (Higher Education Recruitment Consortium)
- Hiring – Guidelines for Search Committee Members
- Hiring – Non-Tenure-Track
- Hiring – Tenure-Track and FOCA
- Honors Convocation
- Hosting Distinguished Visitors or other Special Guests
- Hosting International Visitors
I
L
- Learning & Teaching Center (see Perlman Center for Learning & Teaching)
- Library
- Light Lectureship
- Lucas Lectureship
M
- Mentoring
- Minors
N
O
P
- PEAR Reviews
- Perlman Center for Learning and Teaching
- PEPS (Presentation, Events, and Production Support)
- Personal and Family Accommodations
- Program Reviews (see Department Reviews)
- Publicity
R
- Radiation Safety (see Chemical Hygiene and Radiation Safety)
- Registration and Scheduling
- Research on Human Subjects
(see Institutional Review Board) - Retirement
S
- Sabbatical and Other Leaves
- Social Occasions and Gifts
- Staff Hiring
- Staff Performance Evaluation and Salary Increases
- Staff Professional Development
- Student Complaints about Faculty
- Student Departmental Advisers
- Student Fellowships
- Student Health and Counseling
- Student Information – Electronic
- Student Observer Program
- Student Work
- Summer Liberal Arts Institute
- Summer Use of Carleton Facilities
- Symposiums, Conferences, or Seminars
T
- “Take a Faculty Member to Lunch” Program
- Teaching Credit for Teaching and Mentoring Students in Collaborative Research
- Tenure Reviews
- Third-Year Reviews
- Transportation