Faculty and department assistants can obtain the following types of information about current students from the Registrar’s Office or through the Hub:

  • Major Reports/Minor Reports
    • Advisers/advisees
    • Graduation year
    • E-mail address
  • Class rosters
  • Wait list rosters
  • Transcripts and Progress Toward Degree Reports (also referred to as Degree Audits) 

You may find the following information about students using the on-line campus directory:

  • Address
  • Phone
  • E-mail address
  • Status (i.e., off campus)
  • Picture
  • Major & minor

E-mailing a Group of Students

Please note that each student and staff member controls whether they wish to have information released. Because of this, if you send a message to a group, you need to put the e-mail addresses in the “blind copy” field, or check each e-mail address on the on-line directory to see whether the information can be released.

See Student Privacy Guidelines (FERPA–Family Educational Rights and Privacy Act)

Mailing Labels

Your department assistant can make student mailing labels by accessing the Major Report on-line, copying the information into their word processing program, and doing a mail merge. (Go to the Hub, choose Major Report or Minor Report.) Central Records can also provide campus or home mailing labels for students or alumni. Use BSR Advance C/S Information Request Form (ext. 4496, fax 4693). Alumni Relations should first approve use of alumni mailing labels.