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Student Employment Information

New Student Workers

For the New Student Information PowerPoint with information on student employment, loans, job expectations and how to get paid, please click here.

Before starting your first student employment position at Carleton, your I-9 form and W-4 form must be completed in person at the Office of Human Resources (Strong House). No student is allowed to begin work, regardless of the supervisors or departments dire circumstances, until they have presented all of the required forms in person to a staff member in Human Resources.

For questions, please contact Human Resources at (507) 222-7471 or hr@carleton.edu.

I-9: Employment Eligibility Verification

To complete this form, original forms of identification must be presented in person at the Office of Human Resources. A list of acceptable forms of identification can be found on page nine of the I-9 form.  Please note that you if you do not choose to use documentation under List A you will need to provide a form of documentation from BOTH List B AND List C.

Photocopies, scanned copies and faxes of any documents are not allowed. Only original documents can be accepted.

If you are a non resident alien authorized to work while in school, you will need your I-94 admission number.  The I-94 admissions form can be obtained at the cbp.gov website.

W-4 Form

This form must be completed in order to determine the correct amount of tax withholding from your pay. If you claim “Exempt” from tax withholding, you must also complete a Minnesota W-4 to claim the exemption from state income tax.

Payroll Information

Direct Deposit: To authorize direct deposit, click on the “Payroll Bank Account” link on The Hub.

Web Time Entry: Student workers are required to enter their time worked on a daily basis and submit your bi-weekly authorization through Web Time Entry on The Hub.

For additional questions regarding payroll, please contact the Payroll Office.

Healthcare Exchange Notification

All new student workers are required to receive notification of the Health Insurance Marketplace Coverage Options (Public Healthcare Exchanges).  The notification can be found here.

Additional Information

If you have questions regarding employment opportunities, position assignment, or financial aid award, contact the Office of Student Financial Services.