ITS Staff Summer 2018

Video Conferencing

September 13, 2019
By Dann Hurlbert

As video conferencing tools evolve, Carleton now supports two video conferencing tools (Zoom and Google Hangouts Meet), in addition to a new lecture capture platform, Panopto. In our June issue, we introduced these tools. This article is a reprisal, with some new information.


Zoom is a professional-level video conferencing tool available to anyone. Faculty, staff, and students can create a free "Basic" Zoom account, which works well for extended one-on-one meetings, short calls with multiple people or creating instructional videos from your computer. A “Zoom Pro” account can be used to schedule department conference calls, interviews, and other high-level meetings with up to 100 different attendees. Over the summer, each academic department's administrative assistant was given a Zoom Pro account.  Others who need these Pro features should reach out to PEPS at x7070 or

Recommended for: meetings, screen recording and instructional continuity. 

Google Hangouts MeetGoogle Meet logo

Our other video conferencing tool, Google Hangouts Meet, is integrated directly into Google Calendar and can be added to any meeting by clicking "add conferencing" when sending a Google Calendar invite. Hangouts Meet is an easy and effective way to connect with anyone, but works especially well for connecting Carleton faculty, staff, and students. It’s an excellent “casual connect” tool. 

Recommended for: meetings, particularly with those within the domain.


PanoptoPanopto, often cited as one of the best lecture capture tools, is now available for Carleton faculty, staff, and students. It is capable of recording everything from a simple audio/PowerPoint lecture, to complex demonstrations with multiple cameras, wireless mics, computers, and potentially lab and other ancillary equipment. Panopto has replaced our previous lecture capture tool, YuJa. Use it to create new instructional videos, and store and disseminate videos for courses. It offers robust analytics and reporting, so faculty can see which students have watched which videos. Learn more about Panopto with the "getting started" guide in the ITS Service Catalog.

Recommended for: lecture capture, screen recording, and instructional continuity.

Which one should I use?

The features of video conferencing products continue to evolve. At this time, Zoom and Google Hangouts Meet offer similar functionality. Zoom has additional recording functionality and higher video and audio quality in some circumstances. Both provide a link - with no need for the participants to log in - and Hangouts Meet seamlessly integrates with Google Calendar appointments. Zoom does require the installation of a small application, which it does automatically as part of the process of joining a meeting.  

If you are creating instructional videos, Zoom and Panopto have some similar functionality, although Panopto has more features, including the ability to edit your recording and provide analytics about viewer activity. 

A comparison of these tools is shown in the graphic below. For questions about video conferencing or lecture capture, please contact Dann Hurlbert (dhurlbert).