Mailing Lists

Carleton uses a component of the Google Suite called Groups for mailing lists and other email-based collaborative work. Google Groups is a new service, replacing our older mailing list system called Sympa. Sympa lists will be available in an archival form until at least June 2018, but all new lists should be created as Google Groups. ITS will be working with list owners throughout the 2017-18 academic year to support the migration of existing lists to Google Groups as needed.

Getting Started:

  • You can access Google Groups at https://groups.carleton.edu, or by selecting 'Groups' from the checkerboard icon found in the upper right-hand corner of any Google App when logged into your Carleton Google account. If you're not already signed into Google, look for the 'Sign In' button in the upper right corner.
  • Once logged in, click on 'My Groups' to see the groups of which you are currently a member. Note that you may need to click 'carleton.edu' along the top if you are a member of one or more groups associated with a different institution.
  • You may also click 'Browse All' to see all Groups that exist at Carleton. Some of them may permit you to join them, while others are invite-only. You can also use the search bar along the top of the page to search for a specific group if you like.
  • Anyone can create a Group: Look for the Create Group button on the lists web site and follow the instructions. New groups will have a suffix of .group@carleton.edu (rather than @lists.carleton.edu in Sympa). If you are creating an official mailing address and you would like it to end in @carleton.edu instead, you may contact the ITS helpdesk for assistance.

More Info:

  • Carleton maintains a variety of articles to assist you in creating and managing your Google Groups. These articles include links to Google's native documentation; Google Groups are very powerful and can be very complex, so it is not possible for us to document everything that they can do.
  • Some Groups are defined by ITS automatically based on data from our core information systems. Every academic and administrative department has two automatic groups defined for it, one for staff and faculty and another for student works. They take the following form:
    • Administrative Department Group: deptstaff-auto@carleton.edu (e.g. itsstaff-auto@carleton.edu)
    • Academic Department Group: deptfacultyandstaff-auto@carleton.edu (e.g. coscfacultyandstaff-auto@carleton.edu)
    • Student Worker Group: deptstudentworkers-auto@carleton.edu
  • Finally, note that Google Groups can be used for both communication (via email or the Groups interface in a web browser) and for permissions management in Google Drive. Files and folders in Drive can be shared with a Google Group and will automatically share the relevant data with any member of that group with the permissions you specify.

Questions?

Please contact the ITS Helpdesk at helpdesk@carleton.edu or 507-222-5999. Google Groups is a new and growing technology for Carleton, and we're here to help.