Information and Policies


  1. Contact Information

  2. Who May Borrow

    The following persons are eligible to check out materials from the Library:

    • Carleton and St. Olaf students, faculty, and staff
    • Carleton and St. Olaf alumni
    • Registered community borrowers - People who are not affiliated with Carleton or St. Olaf, but residents of these towns/zip codes may apply for library privileges:
      • Cannon Falls            55009
      • Castle Rock              55010
      • Dennison/Stanton     55018
      • Dundas                    55019
      • Elko                         55020
      • Faribault                   55021
      • Farmington               55024
      • Hampton                  55031
      • Lonsdale                   55046
      • Nerstrand                 55053
      • Northfield                 55057
      • Randolph                  55065
      • Webster                    55088

    Persons who do not belong to one of these groups are welcome to use the facilities of Gould Library, but they do not have borrowing privileges.

    All library patrons must agree to follow library policies.

  3. Library Card/OneCard

    Carleton and St. Olaf students, faculty, and staff are registered automatically in the Carleton/St. Olaf Library's circulation computer system (The Bridge). All others should inquire about their eligibility for a library card at the Circulation Desk. A form of identification, such as a driver's license or campus ID card, is required to apply for a library card.

    You must present your library card/OneCard for any circulation or reserve transaction.

  4. Loan Periods

    Carleton and St. Olaf Students

    • Books, Government Documents - 7 weeks
    • Periodicals, Microfilm/Microfiche - 2 weeks
    • Media collection - 1 week
    • Closed reserves - 2 hours
    • Closed reserves media - 4 hours
    • Open reserves - 2 days
    • Newspapers - in library use only
    • Reference materials - in library use only

    Carleton and St. Olaf Faculty/Staff

    • Books, Government Documents - 1 year
    • Periodicals, Microfilm/Microfiche - 2 weeks
    • Media collection - 1 week
    • Closed reserves media - Carleton faculty - 2 days; St. Olaf faculty and staff and Carleton staff - 4 hours;
    • Closed reserves - Carleton and St. Olaf faculty - 2 days; Carleton and St. Olaf staff - 2 hours;
    • Open reserves - 2 days
    • Newspapers - in library use only
    • Reference materials - in library use only

    Carleton and St. Olaf Alums/Community Users

    • Books, Government Documents - 2 weeks
    • Periodicals, Microfilm/Microfiche - 2 weeks
    • Media collection - 1 week
    • Reserves - non-circulating
    • Newspapers - in library use only
    • Reference materials - in library use only
  5. Non- Circulating Materials

    The following types of materials do not usually circulate. If there are special needs for use of these materials, inquire at the Research/IT Desk.

  6. Returning Materials

    Those using Library materials, whether in or out of the building, are responsible for any deterioration in the condition of the material while in their use, and for the safe and timely return of the material to its proper location or to designated return areas. Designated return areas are the following:

    • the Circulation Desk for all material that has been checked out (including material borrowed through ILL and excluding reserve material)
    • the Reserve Desk for all material on reserve
    • the book return bin at the front door for after-hours return
    • the tops of microform cabinets for microforms
    • red bookcarts, located throughout the library, for the return of materials which have not been checked out
  7. Renewals

    Renewals are permitted for Carleton and St. Olaf borrowers for most items that do not have a hold placed on them. Certain collection items cannot be renewed.

    General collection and open reserve items may be renewed:

    • by viewing your circulation record on Catalyst and selecting RENEW items.
    • in person at the Circulation Desk.

    Closed reserve items may not be renewed.

    We cannot accept renewal requests by telephone.

  8. Recalls

    The Carleton Library Recall Policy exists to ensure equitable access to the collection for all students, faculty, and staff. Any patron may place a recall on an item that is checked out to another patron. Placement of a recall request will prompt the item to fall due in four days. The library will immediately inform the individual who has the item checked out of the new due date. Short-term loans, such as Reserve materials, cannot be recalled.

    A recall may be placed on material that is already checked out.

    • Material is subject to recall if the current borrower has had it for more than one week.
    • If an item is recalled it must be returned by the new recall due date. Items recalled for reserve must be returned immediately. If material is not returned by the recall due date, a fine of $5 per day will be assessed.
    • Recalled material must be picked up within four days of the date of the notice of availability. If it is not picked up within this time, it will be returned to the stacks or given to the next person on the waiting list.
    • Library materials are to be used where they can easily be returned if they are recalled. For this reason, taking library materials out of the country is not allowed. All of our materials are shared resources for the entire campus, and taking them where they cannot be easily returned if recalled means that no one else can make use of them.
  9. Overdues for the General Collection

    A Courtesy Notice is sent three days before an item is due. The first Overdue Notice is sent the day after the item is due. At this time you should renew or return overdue material. If the overdue item is not renewed or returned, you will be sent follow up Overdue Notices.

    The Sixth Overdue Notice informs you that you have been billed and fined for overdue items.  You are fined $20 and billed $60 for replacement of each overdue item. If the item is returned in good condition, the $60 replacement fee will be waived; the $20 fine is not waived. Replacement charge for special collection materials will be assessed at market value.

    You are responsible for the timely return of all materials, whether or not you receive any reminder or overdue notices from the Carleton and St. Olaf Libraries.

    Damaged/Lost Library Material - Borrowers who lose or damage Library material will be assessed a $20 fine and billed $60 for replacement of each item. Replacement charge for special collection materials will be assessed at market value.

  10. Friend & Affiliate Card Logins

    To log in to your Friend or Affiliate card account:

    1. Go to "My Library Account".
    2. Click "Community Members Login".
    3. Your User ID is the first 14 digits on the back of your library card.
    4. Your default Password is "Library123".
    5. If you have trouble logging in, call the circulation desk at 507-222-4260, email us at, or stop by the circulation desk in person.

    To change your account's password:

    1. Log in to your account following the steps listed above.
    2. Click the "Personal Details" tab.
    3. Click "Update Login Credentials".
    4. Enter your current password and then the new password.
  11. Confidentiality of Records

    Library circulation records and other records identifying the names of library users are confidential in nature. Such records will not be made available except pursuant to court order, search warrant, or subpoena. Requests for confidential library circulation records from a federal, state, or local enforcement agency should be referred to the College Librarian or the Assistant to the College Librarian.

  12. Proxy Card for Faculty

    Carleton College faculty and staff are allowed to designate chosen individuals to act as proxy representatives when checking out materials from the Carleton College Libraries. Proxy representatives will not use a dedicated proxy card; instead, proxy representatives will only need their personal OneCards in order to check materials out on behalf of designated faculty and staff.  Checked out items will be on the faculty or staff person's own library account.  The faculty/staff member is responsible for the return of borrowed materials and/or replacement costs for damaged or billed material.

    Please use the form to indicate which faculty and staff need proxy representatives and which individuals are authorized to serve as the representatives.  At the bottom of the form you can also indicate any changes that need to be made to your current proxy arrangements.

  13. Questions and Suggestions

    If you have questions or suggestions about Circulation, Reserve, Shelving, or other Loan Services functions contact Natalie Berg-Wall, Head of Loan Services by e-mail, by phone at (507) 222-4021, or in her office (Libary 417) behind the Circulation Desk.

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