Information and Policies


  1. Types of Reserves Materials

    • Closed reserves - Closed reserve is for required course-related reading or for optional material needing greater security. Materials circulate for 2 hours or overnight. Audio visual materials on reserve circulate for 4 hours or on an overnight basis.
      Search for closed reserves.
    • Open reserves - Open reserve is for optional course-related reading. Materials circulate for 2 days. These materials may also be used in the Library without checking them out.
      Search for open reserves.
    • eReserves - EReserves is an online counterpart to the traditional Library Reserves system. EReserve copies are scanned in Adobe Acrobat format or links are made to electronic journal articles in a passworded course website on the electronic reserves system. Students can access these readings on the web.
      Search for eReserves.
  2. Who May Borrow

    The following persons are eligible to check out reserves materials from the Library:

    • Carleton students, faculty, and staff
    • St. Olaf students, faculty, and staff

    Use of ereserves is limited to those enrolled in a particular course.

    All library patrons must agree to follow library policies.

  3. Library Barcode

    Carleton and St. Olaf students, faculty, and staff are registered automatically in the Carleton/St. Olaf Library's computer system (Catalyst).

    You must present your OneCard for any circulation or reserve transaction.

  4. Returning Materials

    Those using Library materials, whether in or out of the building, are responsible for any deterioration in the condition of the material while in their use, and for the safe and timely return of the material to its proper location or to designated return areas. Designated return areas for reserve are:

    • the Reserve Desk
    • the book return bin at the front door for after-hours return

    Returning reserve material to the Circulation Desk when the Library is open may result in a delay in getting it to the Reserve Desk. If this delay results in a closed reserve fine, the borrower will be held liable for the fine.

    Borrowers who lose or damage Library material will be assessed a replacement and a handling charge. If a lost item is found and returned in good condition before the replacement has been ordered, the replacement cost will be refunded, but not the handling fee.

  5. Renewals

    Open reserve items may be renewed:

    • before the item is overdue by viewing your circulation record on Catalyst and selecting RENEW items
    • by replying to the reminder notice
    • in person at the Reserve Desk

    Closed reserve items may not be renewed.

    We cannot accept renewal requests by telephone.

  6. Overdue Penalties for Reserve Items

    Open Reserve
    The day after an open reserve item is due the Library's computer system will send a reminder notice. At this time you should renew or return this item. If you do not return it, you will be fined $20 and billed $60 for the replacement of each overdue item. If the item is returned in good condition, the $60 replacement fee will be waived; the $20 fine is not waived.

    Closed Reserve
    Closed reserve materials are often in high demand, and are thus subject to late fees as follows:

    • $2.00 per hour, up to a maximum total fee of $15

    In addition to the fine incurred, students who keep closed reserve material overdue for more than 7 hours may be referred to the Academic Standing Committee for disciplinary action.

    You are responsible for the timely return of all materials, whether or not you receive any reminder or overdue notices from the Library.

  7. Placing Print Material on Reserve

    Plan Ahead!

    Due to the volume of material placed on reserve, the Library cannot offer same day or rush requests for placing items on reserve.

    Vonnie Otte is the Reserve Coordinator. Reserve items are processed during her office hours which are:

    Monday - Thursday 8 a.m. - 4 p.m.
    Friday 8 a.m. - 12 p.m.

    Reserve items are not processed between noon on Friday and 8 a.m. on Monday.

    Requests for material to be placed on reserve should be made two weeks before the material will be needed.

    Make sure your material is on reserve before making assignments.

    The process for placing items on reserve is:

    If you wish the Library to purchase any materials to be placed on reserve, please request the item one full term in advance.

  8. Placing Material on eReserves

    The process for placing items on eReserve is:

    • Complete Faculty Copyright Compliance Form (one form per class per term)
    • Bring photocopied materials to the Reserve Office
    • Complete Place on Reserve Form (one for each photocopy)

    The library will accept photocopies and scan them for electronic reserves. All reserve photocopies must be submitted by the course instructor. The Library cannot photocopy articles for placement on reserve. The photocopies must be:

    • Clean, high quality, 8 1/2 x11" copies.
    • Include bibliographic citation information on the first page. This notice consists of "Copyright [year], [name of copyright owner].

    Reserve photocopies will be returned to you at the conclusion of each course. Materials remain on reserve for one term and are removed from reserves at the end of finals each term.

  9. What May be Placed on Reserve

    Most Carleton and St. Olaf Library materials as well as personal copies and photocopies may be placed on reserve. We do not place the following categories of items on reserve:

  10. Copyright

    Course Reserves, whether open, closed, or electronic, are governed by copyright law and by Carleton College's Copyright Policy. In general, materials may be copied and placed on reserve if they are:

    U.S. Copyright Act, 17 U.S.C.
    Section 107. Limitations on Exclusive Rights: Fair Use

    Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified in that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include --

    1. The purpose or character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
    2. The nature of the copyrighted work;
    3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
    4. The effect of the use upon the potential market for or value of the copyrighted work.

    You should follow these guidelines when submitting photocopies from copyrighted works for placement on reserve:

    • The amount of material should be reasonable in relation to the total amount of material assigned for one term of a course, taking into account the nature of the course, its subject matter, and its level. Library reserve should not take the place of a purchased textbook, but rather supplement the other course material.
    • Each copy of the material should include citation information on the first page.
    • Each copy of the material should contain a copyright notice on the first page. This notice consists of:

      Copyright (c)[year], [name of copyright owner]

      An example would be:

      Copyright (c)1983, Alice Walker

      Such a notice is often already present on the first page of a journal article. The information needed to compose such a notice is usually available on the title page of the work.

    • Only photocopy the material if doing so does not harm the market for the work. (In general, the Library should own at least one copy of the work.) The number of articles or chapters photocopied from a single journal issue or book should be limited. A collection of copies comprising an entire journal issue or book will not be accepted for reserve. The reserve use of the same photocopied materials in multiple courses or successive years usually requires advance permission from the owner of the copyright.

    Check these websites for more information about copyright:

  11. Obtaining Copyright Permission

    The Library will seek permission for items faculty members place on ereserves. If a faculty member wishes to obtain permission for materials that do not meet Fair Use, the American Association of Publishers suggests that the following information be included in a permission request letter to the copyright owner:

    • title, author and/or editor, and edition of materials to be duplicated
    • exact material to be used, giving amount, page numbers, chapters, and, if possible, a photocopy of the material
    • number of copies to be made
    • purpose of duplicated materials
    • form of distribution (classroom, newsletter, etc.)
    • whether or not the material is to be sold
    • type of reprint (ditto, photography, offset, typeset)

    The request should be sent, together with a self-addressed return envelope, to the permissions department of the publisher in question. If the address of the publisher does not appear in the material, it may be obtained in The Literary Marketplace, published by the R. R. Bowker Company and shelved under call number PN161 .L5 in the Library reference collection.

    The process of granting permission requires time for the publisher to check the status of the copyright and to evaluate the nature of the request. It is advisable, therefore, to allow enough lead time to obtain permission before the materials are needed.

    The Copyright Clearance Center (CCC) also has the right to grant permission and collect fees for photocopying rights for certain publications. Dealing with the CCC, when applicable, can often prove more efficient than dealing directly with publishers. Their address is:

    Copyright Clearance Center, Inc.
    222 Rosewood Drive
    Danvers, MA 01923
    Tel: (508) 750-8400
    Fax: (508) 750-4744

  12. Reserve Coordinator

    Questions should be addressed to Vonnie Otte, Reserve Coordinator (507) 222-4272, (Library 418) or to Natalie Berg-Wall, Head of Loan Services.

Not Reviewed