Information and Policies


  1. Placing Material on Reserve

    To place library materials on reserve, you should complete a Reserves Request Form for each request. There are two ways to access this form:

    • Access the Reserves Request Form via Catalyst. When you are logged in as either a faculty or staff member, you will see a link to the Course Reserves Form from within the item record in Catalyst. Using the from from within Catalyst can be a significant timesaver because some information will pre-fill on the form. Look for the Request Option (in yellow box) which includes “Place on Course Reserves for your students." Select this link to bring up a Reserves Request Form that is pre-filled with the library item’s bibliographic record.

    When both a print copy and an electronic version exist in our collection, our default practice is to link to the electronic version rather than place the physical copy on the Reserve shelf. If you have a specific wish for the print copy to be placed on Reserves as well, please let us know and we will make both the electronic and physical items available. 

    Your personal copies of books and DVDs may be placed on reserve. Please bring these items to the Circulation Desk. There, you will be asked to document your name, your course name and number, and the reserve period length that applies.

    Articles, book chapters, and other digital resources should be placed directly in your course Moodle site. If at all possible, you should link to resources available in library databases. Please see our guide on creating stable links to library resources for best practices. Items that are not available electronically through the library may be scanned and uploaded as long as you adhere to the copyright guidelines as outlined in the Faculty Handbook. 

    Please Plan Ahead

    Reserve items are processed on a first-come, first-served basis. Every attempt is made to place items on reserve in a timely manner; however, we can only guarantee that reserve items will be available to students by a given date if they are submitted to us seven days in advance of that date, so plan accordingly. Also note that reserves are not processed on weekends.

    If you have questions

    Vonnie Otte is the Reserves Coordinator. If you have questions related to placing materials on reserve, please e-mail Vonnie at or call 222-4272.

    Check online reserve records

    After reserve materials are processed, please take the time to check your personal class reserve record in Catalyst for accuracy. By checking your course online, you can verify that your course materials are indeed available for your students.

    What may and may not be placed on reserve

    Items that may be placed on reserve include most physical materials owned by Carleton or St. Olaf Libraries. E-resources available at Carleton, including e-books and streaming videos, may also be placed "on Reserve" via links associated with a given course in the Catalyst catalog. Personal copies of books and DVDs can be placed on reserve.

    We do not place the following categories of items on reserve:

    • Rented or copied DVDs
    • Interlibrary Loan materials
    • Special Collections materials
  2. Types of Reserves Materials

    • Closed reserves - Closed reserve materials are kept behind the Circulation Desk. Books on closed reserve circulate for 2 hours or overnight. Audio visual materials on reserve circulate for 4 hours or on an overnight basis.
    • Open reserves - Open reserve materials are located adjacent to the Circulation Desk and may be accessed without the assistance of a library staff member. These materials circulate for 2 days. They may also be used in the Library without being checked out.
  3. Reserve Coordinator

    Questions should be addressed to Vonnie Otte, Reserve Coordinator (507) 222-4272, (Library 418) or to Natalie Berg-Wall, Head of Loan Services.

  4. Returning Materials

    Designated return areas for reserve are:

    • the Circulation/Reserve Desk
    • the book return bin at the front door for after-hours return

    Borrowers who lose or damage Library material will be assessed a replacement and a handling charge. If a lost item is found and returned in good condition before the replacement has been ordered, the replacement cost will be refunded, but not the handling fee.

  5. Overdue Penalties for Reserve Items

    Open Reserve
    The day after an open reserve item is due the Library's computer system will send a reminder notice. At this time you should renew or return this item. If you do not return it, you will be fined $20 and billed $60 for the replacement of each overdue item. If the item is returned in good condition, the $60 replacement fee will be waived; the $20 fine is not waived.

    Closed Reserve
    Closed reserve materials are often in high demand, and are thus subject to late fees as follows:

    • $2.00 per hour, up to a maximum total fee of $15

    You are responsible for the timely return of all materials, whether or not you receive any reminder or overdue notices from the Library.

Not Reviewed