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Introduction

CLUB SPORTS PHILOSOPHY:

The philosophy of the Club Sports program is to promote health, physical well being and the acquisition of physical skill development.

The Club Sports program is part of the Physical Education, Athletics and Recreation Department (P.E.A.R). Club Sports are designed to serve individual interests in different competitive sports and recreational activities. These interests can be competitive, recreational or instructional in nature. Clubs may represent the college in competition
and/or may conduct intraclub activities such as practice, instruction, social and tournament play.

CLUB SPORTS OBJECTIVES:

To make available to students opportunities for the instruction and participation in a wide range of recreational and competitive programs which can develop sound lifelong leisure values and skills. Staff, faculty and alumni may attend practices and instructional classes but not participate in organized competition.

To provide an avenue for camaraderie in the college community through common interests; to develop a feeling of belonging among individuals in the shared pursuit of leisure interests.

To develop leadership by providing opportunities for students to organize, administrate and problem solve for individual clubs and to become officers thereof.

DEFINITION OF A CLUB SPORT:

A Club Sport is a group of students organized for the purpose of furthering their common interests in an activity through participation and competition. A Club Sport must have a minimum number of active participants(10) to be eligible to be recognized as an active Club Sport. (A club becomes ineligible for active status if they are unable to fill the required club officer positions or field enough players to compete in a regional or state competition).

Club Sports are meant to be a learning experience for the members through their involvement in fund raising, public relations, organization, administration, budgeting, and scheduling, as well as, through the development of skills in their particular sport. Involvement in a group and team situation helps enhance the student’s overall education
while living in the college setting.

ORGANIZATION:

Club Sports are ranked on a 2-tier system.

This system is necessary in part due to the large increase in demand of groups wanting to develop new Club Sports. The 2-tier system gives clubs that qualify under the guidelines presented in Forming a new Club Sports a chance to demonstrate that there is support for such a club amongst the community. Further, this policy allows for a grace period in order that the Club Sports Program can better prepare to allocate its limited resources. The Club Sports Program recommends a maximum of 27 clubs (dependent on CSA funding and approval) per year based on space availability.

RELATIONSHIP OF THE CLUB SPORTS TO THE COLLEGE:

Tier System:


(1) Conditional: Receive no representation on Club Sports Council.

All new clubs, regardless of Club Sports Classification

(2) Active Club: Allowed one representative per team to vote on the Club Sports Council. To be eligible to vote
the representative must be present at the council meeting.

Team Club Sports:
1) Indoor/Outdoor (Rugby, Ice Hockey, Rugby, Lacrosse, etc.)

Individual Activity Club Sports:
Martial Arts (Aikido, Karate, Tae Kwon Do, etc.)
Indoor (Fencing, Table Tennis, etc.)
Outdoor (Equestrian)

Active clubs are classified by Team Club Sports or Individual Activity Club Sports (as above). This will allow clubs with similar facility and administrative needs to be represented on the Club Sports Council by a representative(s) elected from within the club executives of each particular group. (i.e., who is the best person in that group to represent the group)?

Conditional Status:
-All new clubs are assigned Conditional Status for the first year of operation.
-Each club has one year to demonstrate viability in terms of club administration, student interest, and support in terms of club members.
-Conditional clubs have lowest priority for facilities bookings and reservations.
-Financial assistance is not available for Conditional clubs. A club assigned Conditional status must be a completely self-supporting organization.
-Upon successful completion of Conditional status, a club will be automatically elevated to Returning status and as such be eligible for such support as deemed suitable (at the discretion of the Club Sports Director as recommended by the Club Sports Executive Council, subject to available funding).
-Conditional clubs are not eligible to serve on the Club Sports Council.

Returning Status:
-Returning status is the normal operating mode for a previously recognized club.
-Be primarily instructional, competitive or recreational with limited travel to competitions.
-Each club will be allocated the financial, promotional, administrative and resource support deemed
appropriate for each clubs needs. CSA allocated funding is reserved for administration costs, facility
rentals, equipment costs, travel expenses and fees.
-Returning clubs have normal priority for facilities booking and reservations (facilities booking and
reservations shall be at the discretion of the Club Sports Director and the council). Club Sports may
have facility bookings and reservations superseded by Physical Education classes, Varsity Teams,
Recreational Instructional Programs or Intramural Programs if and only if no other facilities exist, or
no other arrangements can be made, and that such an arrangement be deemed to be in the best interests of the college and PEAR.
-Returning clubs that have been found, through a disciplinary meeting of the Club Sports Council, to be in violation of the rules and regulations may, at the discretion of the Club Sports Director, be reduced to conditional club status at any given time.
-Eligible to serve on the Club Sports Executive Council.
-Returning clubs may be eligible to receive PE Credit. (after 1 successful year within returning status)

CLUB SPORTS COUNCIL:

Definition:
The Club Sports Council aids and advises the club representatives in administering the Club Sports Program. It exists to promote participation in the Club Sports Program and has as its primary objective to provide a medium for the exchange of information regarding the Club Sports guidelines and procedures.

Each Individual CLUB SPORT shall elect an officer to attend periodic Club Sports Council meetings and report back to the club. Others may attend as guests, but shall not have voting rights.

Club Sports Executive Council Structure:


(1) Name: Club Sports Executive Council

(2) Charge:

(a) to recommend and monitor the CSA Recreational allocation of funds and resources for the maintenance of the Club Sports, including a non-allocated emergency fund based on 10% of the total Sport Clubs budget.

(b) To review applications for clubs desiring Club Sports Status and to determine appropriate status for each club completing the application process.

(c) To serve as an appeal board and rule on club appeals regarding decisions made by the Club Sports Executives and the Club Sports Director.

(d) To review each club’s adjusted budget request, and to make recommendations for allocation amounts.


(e) To formulate and enforce procedures which facilitate the development of the Sport Clubs Program.

(f) To make recommendations, offer advice, and assist in the decision-making process in other matters when requested to do so by the Club Sports Director.

(3) Membership:

Council Executives:
Chair
Safety Coordinator
Co-Chair
Marketing/Publications Officer
Secretary

The Club Sports Executives will also assist the Club Sports Director in the following ways:

-Administrative assistance and guidance.
-Budget preparation assistance.
-Assistance and supervision with finances.
-Field and facility reservations assistance.
-Equipment storage, checkout, and purchase.
-Assistance with transportation arrangements – limited basis.
-Consultation on publicity and promotion.
-Administrative record keeping.

Council Representatives from each club

-The Club Sports Executives and club representatives will serve on the council.
-Executive Council will serve as Co-Chairs for all regular meetings.
-The Secretary will serve as recorder for all meetings.
-Any Carleton club officer who is an active member of a Returning Club Sports may apply for a position on the Club Sports Executive Council.
-Only one member per club may serve on the Club Sports Council.

(4) Quorum:

A quorum is set at 8 members.


(5) Meetings:

The Club Sports Council shall meet as necessary throughout the course of the academic school year. Any Club Sports can petition the Club Sports Executives to convene a meeting of the Club Sports Council.


Executive Council Responsibilities

Chair/Co Chair: set meeting agenda items with Club Sports Director, responsible for conducting bi/weekly council meetings, responsible for sanctions against clubs who commit minor and major infractions affecting the organization of Club Sports and draft any email recommendations to club officers and administrators as needed and based on the input from the executive council.

Secretary: record the minutes of each meeting and post these on the Club Sports web site. Responsible for informing the council of previous business and decisions made concerning the management of clubs. Lead email conversations relating to topics discussed at previous meeting or upcoming meetings as need-ed. Help the Club Sports Director to review policies based on decisions ratified by the Club Sports council.

Safety Manager: Lead clubs in hazing/alcohol awareness training, be general contact for hazing/alcohol/safety issues, work with Rec student EMT’s to ensure proper safety for all club teams at practice and games, help organize concussion education sessions and hold discussion on disciplinarian contract in individual club sports constitutions at is relates to unsafe behavior.

Budget Manager: heading the council allocation meeting in Spring term, keeping track and budgeting the executive council’s emergency funds, being a liaison to clubs in explaining the additional funding request process and being available to assist with clubs during the budget process.

Marketing/Publications Officer: responsible for collecting schedules and results from Club Sports assistant and ensuring that the Carletonian has this information for publication. responsible for reviewing individual club web sites to stay current with season schedules and results and taking the initiative to publicize club sport events on campus.

RIGHTS AND EXPECTATIONS:

As a member of the PEAR Department at Carleton, each Club Sports is obligated to obtain the approval of the Club SportsExecutive Council prior to acting on items, issues or ideas that are not covered in this handbook. If a Club Sports chooses to act independently, that club will risk losing its Club Sports status, and all the rights and privileges associated with that status.

STANDARDS OF CONDUCT:

The basic concept underlying the college’s standards of conduct is that students, by enrolling in the college, assume an obligation to conduct themselves and their organizations in a manner compatible with the college’s function as an educational institution. Individuals must always act in a manner that does not detract from the reputation of the college. This includes behavior in game situations. When involved in off-campus events or when traveling, be aware that you still represent the college, even though you are not on campus for the event.

DRUG AND ALCOHOL POLICY:

As per Carleton College policy, illegal drugs and alcohol are not allowed in or on any Carleton athletic/recreation facility. Furthermore, illegal drugs and alcohol are prohibited at club sponsored activities, on or off campus. It is the responsibility of the club to see that visiting teams and its own members adhere to this policy.

**ALCOHOLIC BEVERAGES ARE NOT PERMITTED ON ANY RECREATIONAL SPORT OR ATHLETIC FIELDS BY PARTICIPANTS OR SPECTATORS.

**THERE WILL BE NO CONSUMPTION OF ALCOHOLIC BEVERAGES WHILE TRAVELING TO AND/OR FROM COLLEGE SPONSORED EVENTS. ANY DEVIATION FROM THIS POLICY WILL RESULT IN IMMEDIATE DISMISSAL FROM THE SPORT CLUBS PROGRAM.

INSURANCE:

Carleton College will assume NO responsibility for the payment of medical expenses resulting from injuries that occur while participating in Club Sports. Individuals are responsible for reviewing their current health insurance policy to see if you are covered. If you require additional coverage you may purchase it through the College by completing the form at: http://www.cirstudenthealth.com/carleton. The basic Carleton student health insurance policy cost $669 and only covers the first $500 of a Club Sport injury. Carleton College students who are not varsity athletes but participate in Club Sports may purchase additional coverage for per Club Sports premiums as fol-lows: $431.00— equestrian, field hockey, ice hockey, lacrosse, rugby, Nordic skiing, and Karate and $215.00— all other lower risk clubs.

~Purchasing the add-on Athletic Injury Insurance is optional for club sport athletes, but the Student Injury and Sickness Insurance plan only covers the first $500 of a club-sport injury.To purchase athletic injury insurance for intercollegiate or club sport participation, you must purchase the Student Injury and Sickness Insurance Plan AND add-on the Athletic Injury Insurance. Enroll online Collegiate Insurance Resources. Click on the “Health Insurance Enroll/Waive” tab and enroll in the Student Injury and Sickness Insurance plan. When prompted to do so during the enrollment process, select the appropriate athletic injury coverage for your sport(s).

~The athletic injury insurance plan will pay 100% up to $90,000 per injury. The cost is $431 for football, basketball, soccer, baseball or softball (when an athlete purchases one or more of these sports, all club sports, will be covered.) The cost is $215 for all other varsity sports. The cost for equestrian, field hockey, ice hockey, lacrosse, rugby, Nordic skiing, and Karate is $431 per club sport. If an athlete purchases one or more of these club sports, all other club sports are covered. Other club sports including Aikido and Tae Kwon Do are $215.

~Intramural sports and gym classes are covered under the basic Student Injury and Sickness Insurance Plan.

~If you have additional questions about the plan, contact Collegiate Insurance Resources online or by phone 1-800-322-9901.