Introduction

CLUB SPORTS PHILOSOPHY:

The philosophy of the Club Sports program is to promote health, physical well-being, and the development of physical skill.

The Club Sports program is part of the Physical Education, Athletics, and Recreation Department (P.E.A.R). Club Sports are designed to serve individual interests in different competitive sports and recreational activities. These interests can be competitive, recreational, or instructional in nature. Clubs may represent the college in competition and/or may conduct intra-club activities such as practice, in- struction, social and tournament play.

CLUB SPORTS OBJECTIVES:

To make available to students opportunities for the instruction and participation in a wide range of recreational and competitive programs which can develop sound lifelong leisure values and skills. Staff, faculty, and alumni may attend practices and instructional classes but not participate in organized competition.

To provide an avenue for camaraderie in the college community through common interests; to develop a feeling of belonging among individuals in the shared pursuit of leisure interests.

To develop leadership by providing opportunities for students to organize, administrate, and problem solve for individual clubs and to become officers thereof.

DEFINITION OF A CLUB SPORT:

A Club Sport is a group of students organized for the purpose of furthering their common interests in an activity through participation and competition. A Club Sport must have a minimum number of active participants (10) to be eligible to be recognized as an active Club Sport. (A club becomes ineligible for active status if they are unable to fill the required club officer positions or field enough players to compete in a regional or state competition).

Club Sports are meant to be a learning experience for the members through their involvement in fund- raising, public relations, organization, administration, budgeting, and scheduling, as well as, through the development of skills in their particular sport. Involvement in a group and team environment helps enhance a student’s overall education while living in the collegiate setting.

ORGANIZATION:

Club Sports are ranked on a 2-tier system.
This system is necessary in part due to the large increase in demand of groups wanting to develop new Club Sports. The 2-tier system gives clubs that qualify under the guidelines presented in Forming a New Club Sport a chance to demonstrate that there is support for such a club amongst the community. Further, this policy allows for a grace period in order that the Club Sports Program can better prepare to allocate its limited resources. The Club Sports Program recommends a maximum of 25 clubs (dependent on CSA funding and approval) per year based on space availability.

RELATIONSHIP OF THE CLUB SPORTS TO THE COLLEGE:

Tier System:
(1) Conditional: Receive no representation on Club Sports Council.

All new clubs, regardless of Club Sports Classification
(2) Active Club: Allowed one representative per team to vote on the Club Sports Council. To

be eligible to vote the representative must be present at the council meeting.

Team Sport Clubs:
1) Indoor/Outdoor (Rugby, Ice Hockey, Rugby, Lacrosse, etc.)

Individual Activity Sport Clubs:
Martial Arts (Aikido, Karate, Tae Kwon Do, etc.)

Indoor (Table Tennis) Outdoor (Equestrian)

Active clubs are classified by Team Club Sports or Individual Activity Club Sports (as above). This will allow clubs with similar facility and administrative needs to be represented on the Club Sports Council by a representative(s) elected from within the club executives of each particular group. (i.e. who is the best person in that group to represent the group)?

Conditional Status:

  • ⇒  All newly approved clubs are assigned Conditional Status for the first year of operation.
  • ⇒  Each club has one year to demonstrate viability in terms of club administration, student interest, and support in terms of club members.
  • ⇒  Conditional clubs have lowest priority for facilities bookings and reservations.
  • ⇒  Financial assistance is not available for Conditional clubs. A club assigned Conditional status must be a completely self-supporting organization.
  • ⇒  Upon successful completion of Conditional status, a club will be automatically elevated to Returning status, and as such be eligible for such support as deemed suitable (at the discretion of the Club Sports Director, and as recommended by the Club Sports Executive Council — subject to available funding).
  • ⇒  Conditional clubs are not eligible to serve on the Club Sports Council.

    Returning Status:

    • ⇒  Returning status is the normal operating mode for a previously recognized club.
    • ⇒  Is primarily instructional or competitive with travel to competitions.
    • ⇒  Each club will be allocated the financial, promotional, administrative, and resource support deemed appropriate for each clubs’ needs. CSA allocated funding is reserved for administration costs, facility rentals, equipment costs, travel expenses, and fees.
  • ⇒  Returning clubs have normal priority for facilities booking and reservations (facilities booking and reservations shall be at the discretion of the Club Sports Director and the council). Club Sports may have facility bookings and reservations superseded by Physical Education classes, Varsity Teams, Recreation Instructional Programs, or Intramural Programs, if and only if no other facilities exist, or no other arrangements can be made, and that such an arrangement be deemed to be in the best interests of the college and P.E.A.R.
  • ⇒  Returning clubs that have been found, through a disciplinary meeting of the Club Sports Council, to be in violation of the rules and regulations may, at the discretion of the Club Sports Director, be reduced to Conditional clubs status at any given time.
  • ⇒  Eligible to serve on the Club Sports Executive Council.
  • ⇒  Returning clubs may be eligible to receive PE Credit (after 1 successful year within returning status).

    CLUB SPORTS EXECUTIVE COUNCIL:

    Definition:

    The Club Sports Executive Council aids and advises the club representatives in administering the Club Sports Program. It exists to promote participation in the Club Sports Program and, as its primary objective, to provide a medium for the exchange of information regarding the Club Sports guidelines and procedures.

    Each Individual CLUB SPORT shall elect an officer to attend periodic Club Sports General Council meetings and report back to the club. Others may attend as guests, but shall not have voting rights.

    Club Sports Executive Council Structure:

(1) Name: (2) Charge:

Club Sports Executive Council

(a) to recommend and monitor the CSA Recreational allocation of funds and re- sources for the maintenance of the Club Sports, including a non-allocated emergency fund based on 10% of the total Club Sports budget.

(b) To review applications for clubs desiring Club Sports Status and to deter- mine appropriate status for each club completing the application process.

(c) To serve as an appeal board and rule on club appeals regarding decisions made by the Club Sports Executives and the Club Sports Director.

(d) To review each club’s adjusted budget request, and to make recommendations for allocation amounts.

(e) To formulate and enforce procedures which facilitate the development of the Club Sports Program.

(f) To make recommendations, offer advice, and assist in the decision-making process in other matters when requested to do so by the Club Sports Director.

(3) Membership:
Council Executives:

Chair Safety Coordinator
Co-Chair Marketing/Publications Officer Secretary

The Club Sports Executives will also assist the Club Sports Director in the following ways:

  • ∗  Administrative assistance and guidance.
  • ∗  Budget preparation assistance.
  • ∗  Assistance and supervision with finances.
  • ∗  Field and facility reservations assistance.
  • ∗  Equipment storage, checkout, and purchase.
  • ∗  Assistance with transportation arrangements – limited basis.
  • ∗  Consultation on publicity and promotion.
  • ∗  Administrative record keeping.

    General Council Representatives from each club

  • ∗  The Club Sports Executives and club representatives will serve on the council.
  • ∗  Executive Council members will serve as Co-Chairs for all regular meetings.
  • ∗  The Secretary will serve as the recorder for all meetings.
  • ∗  Any Carleton club officer who is an active member of a Returning Club Sports may apply

    for a position on the Club Sports Executive Council.

  • ∗  Only one member per club may serve on the Club Sports Executive Council.

    (4) Quorum: A quorum is set at 8 members.

    (5) Meetings: The Club Sports General Council shall meet as necessary throughout the course of the academic school year. Any Club Sport can petition the Club Sports Executives to convene a meeting of the Club Sports General Council.

Executive Council Responsibilities

Chair/Co Chair: set up meeting agenda items with Club Sports Director; conduct bi/weekly council meetings; responsible for sanctions against clubs who commit minor and major infractions affecting the organization of Club Sports; and draft any email recommendations to club officers/administrators as needed and based on the input from the executive council.

Secretary: record the minutes of each meeting and post these on the Club Sports website; in- form the council of previous business decisions made concerning the management of clubs; lead email conversations relating to topics discussed at previous meeting or upcoming meetings as needed; help the Club Sports Director to review policies based on decisions ratified by the Club Sports council.

Safety Manager: Lead clubs in hazing/alcohol awareness training; be general contact for hazing/alcohol/safety issues; work with Rec student EMT’s to ensure proper safety for all club teams at practice and games; help organize concussion education sessions; and hold discussion on disciplinarian contract in individual Club Sports constitutions at is relates to unsafe behav- ior.

Budget Manager: heads the council allocation meeting in Spring term; keeping track and budgeting the executive council’s emergency funds; being a liaison to clubs in explaining the additional funding request process; and being available to assist with clubs during the budget process.

Marketing/Publications Officer: responsible for collecting schedules and results from Club Sports assistant and ensuring that the Carletonian has this information for publication; review individual club websites to stay up-to-date with season schedules and results; and taking the initiative to publicize Club Sports events on campus.

SPORT CLUB RIGHTS AND EXPECTATIONS:

As a member of the PEAR Department at Carleton, each Sport Club is obligated to obtain the approval of the Sport Clubs Executive Council prior to acting on items, issues or ideas that are not covered in this handbook. If a Sport Club chooses to act independently, that club will risk losing its Sport Clubs status, and all the rights and privileges associated with that status.

STANDARDS OF CONDUCT:

The basic concept underlying the college’s standards of conduct is that students, by enrolling in the college, assume an obligation to conduct themselves and their organizations in a manner compatible with the college’s function as an educational institution. Individuals must always act in a manner that does not detract from the reputation of the college. This includes behavior in game situations. When involved in off-campus events or when traveling, be aware that you still represent the college, even though you are not on campus for the event. All club sport participants are required to fill out a Code of Conduct form prior to participation. This form can be found on the club sports web page.

DRUG AND ALCOHOL POLICY:

As per Carleton College policy, illegal drugs and alcohol are not allowed in or on any Carleton athletic/recreation facility. Furthermore, illegal drugs and alcohol are prohibited at club sponsored activities, on or off campus. It is the responsibility of the club to see that visiting teams and its own members adhere to this policy.

**ALCOHOLIC BEVERAGES ARE NOT PERMITTED ON ANY RECREATIONAL SPORT OR ATHLETIC FIELDS BY PARTICIPANTS OR SPECTATORS.

**THERE WILL BE NO CONSUMPTION OF ALCOHOLIC BEVERAGES WHILE TRAVELING TO AND/OR FROM COLLEGE SPONSORED EVENTS. ANY DEVIATION FROM THIS POLICY WILL RESULT IN DISCIPLINARY ACTIONS FROM THE CLUB SPORTS EXECUTIVE COUNCIL.

PARTICIPATION:

Participation on a Club Sports team is open to all Carleton College students. Staff, faculty, and alumni may attend practices and instructional classes but may not participate in organized competition.

Transgender Athletes — the Club Sports program has specific inclusion guidelines for the participation of transgender athletes. If you would like information regarding transgender participation, please contact the Club Sports Director or see the Club Sports website for more information.

HAZING:

A Club Sport and/or its members should not conspire to engage in hazing or commit any act that injures, degrades, disgraces, or tends to injure, degrade, or disgrace any fellow student attending the college.

The definition as listed in the Campus Handbook under the section on Community Standards:

Hazing, defined as an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or an organization.

The act of hazing will not be tolerated and should be reported immediately to the Club Sports Director or other appropriate College officials.

INSURANCE

Carleton College will assume NO responsibility for the payment of medical expenses resulting from injuries that occur while participating in Club Sports. Individuals are responsible for reviewing their current health insurance policy to see if you are covered.

The College strongly recommends that families, prior to declining participation in the Student Health Plan, review their health insurance policies to ensure that their coverage provides equal or better benefits and that they are covered in the Northfield, MN area.
ALL STUDENTS MUST GO THROUGH THE OPT-IN/WAIVE INSURANCE PROCESS EACH YEAR, REGARDLESS OF OPTING IN OR DECLINING.

Deadline: Please complete ONLINE by August 15th, 2016, or the NON-REFUNDABLE premium of $1,201.00 will be automatically added to your Fall Term tuition bill. For more information go to Student Health Insurance on the Carleton College Business Office Website.
For questions about the plan, contact Collegiate Insurance Resources online or at their toll free number (800) 322-9901.

Athletic Insurance (Varsity and Club Sports)
Every student athlete participating in Intercollegiate Athletics at Carleton College MUST be covered under a health insurance policy that will cover sports related injuries. This is an NCAA requirement.

For student athletes participating in Club Sports at Carleton College it is recommended, but not required, that you be covered under a health insurance policy that will cover sports related injuries. The requirement is for NCAA affiliate sports only.