Working with Assets/Documents in Reason

What are Assets?

  • In Reason, an Asset is any document (other than an image) that you create on your computer and then upload into Reason. This includes:
    • PDF documents (Adobe Acrobat)
    • Word documents
    • Powerpoint presentations
    • Excel spreadsheets
    • and anything else!
  • Assets are useful for when the information can't be presented on a web page, you need careful conrol over how something will look when printed out, or when you are trying to reproduce exactly a printed publication. They are, however, much more work to update and maintain than straight Reason web pages.
  • Note: your site visitors must have the right software installed on their computer in order to view your documents. For this reason, PDF documents are preferable to other kinds because the Acrobat Reader is free and is usually installed.

Getting Assets into your site

  1. Under Add/Edit, click on Assets
  2. Click Add Asset
  3. Next to File click Browse...
    • Select a file on your computer or shared drive
    • Click Open
  4. Fill in the rest of the Adding Asset form
    • Name: A nicely descriptive name of the document, like "Proposed Laird Basement Floor Plans, Winter 2014-15"
    • Description: A synopsis of the content of the document, or instructions on what do do with the document
    • Keywords: for help in searching for the document
    • Author: helps identify who actually wrote the document
    • Publication Date: If you know when the document was published, you could enter that here
    • Content: You can safely ignore this field for now. In the future it may be used to provide an alternate web version of the content of the asset.
  5. Click on Save and Continueand check your work
    • Note: It's common to get an error at this point. Reason tries to use the name that the file had on your hard drive as the assets's URL name. So if you had any spaces or other characters in the file's name on your hard drive, Reason will ask you to "fix up" the URL name.
  6. Click on Finish to return to the list of assets.

Placing links to assets on your pages: two methods

  1. Standard Method (Automatic)
    • How to do it:
      • Choose Pages in the Add/Edit menu
      • Click Edit on a a page
      • Click Make Links to Assts (PDFs, etc.) in the workflow menu on the left
      • Click Select next to assets that you want to appear on the page
    • What happens:
      • Links to assets are created in the right column of the page
      • Each link automatically contains information about file size, type, and description
    • Pros:
      • Easy to place and remove assets
      • Highlights links to assets
      • Provides helpful additional information
      • Will change automatically if you update an asset
    • Cons:
      • Cannot reorder assets
      • Cannot mix links to assets with links to other web content
  2. Inline Method (Manual)
    • How to do it:
      • Choose Pages in the Add/Edit menu
      • Click Edit on a a page
      • In the content area, highlight the text that you want to become the link to the asset
      • Click on the Insert Link To Asset button (a little PDF document icon)
      • Choose the asset you want to link to and click OK
      • Save the page
    • What happens:
      • A link is created in the main text of the page that takes the visitor to the asset document.
      • This link looks exactly like other kinds of links.
    • Pros:
      • Can mix links to assets with main text of the page
      • Can order assets any way you want
    • Cons:
      • Does not update automatically when you update an asset
      • Does not include useful download information for visitors
      • More work to manage

More Information